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Procurement Officer

Procurement Officer

Douala, Cameroon

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Job ID : 28986
Job category : Security Services
Location : Douala, Cameroon
Date posted : N/A
Closing date :
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RESPONSIBILITIES

Sourcing of quality suppliers for products and services

  • Determine sources of supply, obtain inquiries, evaluate them and perform analysis to make decisions.

  • Follow Bidding, Tender, or quotation processes to identify suitable suppliers.

  • Negotiate with suppliers for discounts, deliveries, payments etc.

  • Present cost comparisons for management’s approval.

  • Maintain purchasing standards through effective checks, controls and monitoring of all procedures.

  • Ensure timeous sourcing, ordering, expediting and delivery of goods and services purchased.

  • Source potential suppliers through the evaluation process.

  • Stay up to date on industry trends and new products

  • Conduct market research to identify pricing trends

Creating purchase orders

  • Review all purchase requisitions to determine whether the order meets purchasing criteria (Authorization, quantities, approvals) etc

  • Liaise with various departments to understand the characteristics and specifications of materials needed.

  • Create purchase orders in accordance with the system procedures.

  • Ensure purchase price has been confirmed before order is released.

  • Ensure all supporting information / documents are available and recorded for reference.

  • Assist regional staff with guidelines for decentralized purchasing.

  • Follow-up with suppliers to confirm or change orders.

  • Ensure accuracy of information on purchase orders

Expediting of purchase orders

  • Track orders and ensure timely delivery of goods and services.

  • Check quality of deliverables and ensure goods and services respect contractual agreements.

  • Keep the requestor informed on delivery of orders.

  • Maintain and update back orders reporting.

  • Prepare appropriate purchasing reports (i.e. monthly etc.)

Supplier Management

  • Maintain and update pricing schedules.

  • Evaluate suppliers performance.

  • Provide feedback on supplier non-conformance.

  • Build and maintain long term relationships with vendors and suppliers.

  • Hold meetings with suppliers.

  • Ensure that G4S is not exposed to any non-performance risk, supply delay risk, credit risks and public liability risks attached to possible suppliers.

  • Maintain and update supplier database (list of approved suppliers, qualifications, delivery time, discounts etc)

  • Organize and maintain record keeping systems.

  • Responsible for the movement of domestic and international goods in compliance with local and international laws

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