Works Allocation Manager

Location: GL51 0EX |
Salary: £46,000-£52,000 |
Posted: 30 Apr 2024 |
Closes: 28 May 2024 |
Job Type: Full Time and Permanent |
Business Unit: UK Facilities Management |
Region / Division: UK & Ireland |
Reference: 15631

Role Responsibility:



Salary: £46,000-£52,000 per annum

Working Hours: Permanent, Full Time, 40 hours per week (Mon - Fri)

Location: Cheltenham, GL51 0EX


Excellent benefits package including Contributory Pension, 2.5% Golden Hello payment on commencement of employment and a £2,000 annual retention bonus (pro-rata for part time employees), subject to maintaining clearance requirements.


About us

G4S and Allied Universal came together in 2021 to create a global business which is now the world’s leading integrated security and facility services company.  We offer our employees an immense range of exciting and rewarding long term career opportunities.   The company provides integrated FM services in a wide range of environments, including healthcare, education, secure environments, and prestigious buildings.


About the Role

We have an exciting opportunity for Works Allocation Manager to join our friendly team based in Cheltenham. This is a full time role working 40 hours per week, Monday to Friday between 7.00am – 4.00pm

As Works Allocation Manager you will be accountable for the management of the CAFM to enable successful delivery of all hard FM planned and reactive works under the remit of the operational delivery teams. This includes development of the CAFM system and its utilisation within the contract, working closely with IT and Asset Team resource, as well as the Head of Service to ensure successful outcomes.



  • Responsible for booking in all Contractors who undertake Planned, Corrective and remedial works,ensuring that these works are booked in accordance with the annual schedule.
  • Liaise with Procurement as required for quotations for all additional, Reactive and Corrective works undertaken by external contractors. Check all RAMS and issue Permits to work as required. 
  • Provide weekly updates on PPM performance, repairs and items for review
  • To review current PPM schedules with the Asset Manager regularly and recommend any changes required. Recommend improvements where required
  • To ensure compliance with current standards and regulations.and provide H&S with relevant documentation for audits
  • Ensure all audits are supported and corrective actions are addressed within agreed timeframes.
  • As the line Manager for the Scheduling staff and Security escorts, provide management support, undertake PDRs, organise training and recruitment.
  • Ensuring that resources are correctly allocated and all work streams are supported
  • Development of staff to manage and effectively schedule via the CAFM system planned and corrective works to Day Operational Staff and ensure that work records are accurately returned and maintained
  • Contribute to development to the annual operating plan, in so far as relates to cost within area of responsibility.
  • Report on all health and safety incidents, accidents and near misses together with DWB’s 
  • Deputise for Operations Manager  as and where required.
  • Develop and maintain day to day contact with client representatives.
  • Adhere to corporate security policies.
  • Ensure the professional attitude and image in all aspects of service delivery throughout all your team.


The Ideal Candidate:


  • Management experience
  • IOSH managing safely
  • Experience in working in a commercial or industrial FM service delivery environment
  • Trade qualifications (Electrical and/or Mechanical)
  • Microsoft Office package.
  • Good IT literacy skills.
  • Knowledge of CAFM systems



  • HNC/HND engineering.
  • NEBOSH or similar
  • Understanding of CDM Regulations 2017.
  • Membership of a professional body
  • Knowledge of Schneider BMS systems



While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

  • 2.5% Golden Hello payment.
  • £2,000 annual retention bonus.
  • Progression, training and development catered to you.
  • Refer A Friend incentives. 
  • Company pension scheme with employer contributions.
  • G4S Life Assurance Scheme.
  • Subsidised healthcare plan.
  • Charity work- Match-IT and Payroll Giving.
  • Confidential Counselling Services.
  • 24/7 support specialising in health and medical. 
  • Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

Please be aware that due to the nature of the business security clearance to a high government level will be required.








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