FACILITIES ADMINISTRATOR

FACILITIES ADMINISTRATOR

Salary: £28,079.10 per annum

Working Hours: Permanent, Full Time, 40 hours per week, Monday to Friday between 8:30am and 5:30pm

Location: Manchester Magistrates Court, Manchester, M60 1PR

Are you a proactive, hard working administrative professional with a "can-do" attitude? G4S Facilities Management  are looking for a Facilities Administrator on a full time, permanent basis, working Monday to Friday at Manchester Magistrates Court.

In this key role, you will drive compliance across all administrative and portering KPIs. You will lead the court Portering and Administrative teams, proactively refining systems and procedures to enhance our performance and reporting. Ultimately, your administrative and operational support will be a key driver in the smooth and successful operation of the account.

Core Responsibilities :

• Responsible for all contract-related administration, ensuring seamless alignment between site operations and client requirements

• Oversee the end-to-end management of court Porters and Admin Staff, including Attendance Management, Disciplinaries, recruitment, vetting, performance, development and appraisals. To ensure service provision is in line with contractual KPI’s and agreed Procedures.

• Responsible for Suppliers (non-Maintenance) including H&S and Procurement compliance and performance monitoring.</p>

• Manage payroll process for all personnel, ensuring the accurate recording, calculation, and authorisation of overtime in line with budgetary constraints.

• Conduct disciplinary investigations and manage staff performance standards as required.

• Produce comprehensive monthly HR, CAFM, and H&S statistical returns.</p>

• Responsible for undertaking focused team audits (including other teams), behavioural checklists and H&S Tours</p>

• Chair the Health & Safety Committee, manage COSHH registers, and oversee incident investigations and bi-monthly reporting</p>

• Attend Monthly Performance Meetings and take minutes, field actions arising. Manage and monitor complaints

Essential Criteria:

• Exceptional office administration skills and experience with proven ability to streamline office operations, manage complex filing systems, and maintain meticulous digital records to support business continuity

• Exceptional office administration skillset and experience, with a proven ability to streamline office operations, manage complex filing systems, and maintain meticulous digital records to support business continuity

• Proven track-record in staff management, fostering a high-performance culture through mentorship and clear direction.

• Exceptional communication and influencing skills, with a focus on building cross-functional relationships.

• Strong organisational capabilities with a systematic approach.

Desirable

• Workforce, Kronos, Success Factors, Agency Software

• Understanding of PFI Contracts and relationships

• IOSH

• Concept Evolution

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

• 25 days holiday plus bank holidays.

• Progression, training and development catered to you.

• Refer A Friend incentives. 

• Company pension scheme with employer contributions.

• G4S Life Assurance Scheme.

• Subsidised healthcare plan.

• Charity work- Match-IT and Payroll Giving.

• Confidential Counselling Services.

• 24/7 support specialising in health and medical. 

• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S is the International business of Allied Universal, the world’s leading security and facility services provider and trusted partner to more than 400 of the Fortune 500. Allied Universal delivers unparalleled customer relationships, innovative solutions, cutting-edge smart technologies and tailored services that enable clients to focus on their core businesses. With operations in over 100 countries and territories, Allied Universal is the third largest private employer in North America and seventh in the world. Annual revenue is approximately $23 billion. There is no greater purpose and responsibility than serving and helping to safeguard customers, communities and people. For more information, visit g4s.com.   In the UK, the company has an extensive network of offices and more than 31,000 employees

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