HR & Payroll Administrator

G4S Care and Rehabilitation Services

HMP Parc, Bridgend, CF35 6AP

Salary £16,041 per annum

Permanent - Part Time (24 hours per week)

Benefits:  Company Pension, free on-site parking, on-site canteen,  ongoing training and development and access to High Street Shop discounts.

Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. HMP & YOI Parc accommodates 1038 convicted male adult prisoners and remand/ convicted young offenders and young people in a secure but modern environment.</p>

We now have an opportunity for an HR Administrator to join our HR team at HMP Parc to provide administrative support to the HR function to ensure quality standards are met in compliance with the employment relevant legislation and Company policy and procedures, with responsibility for the processing monthly payroll for directly employed staff.

Some of the key responsibilities are;

• Responsibility for the administering monthly payroll system and processes for directly employed staff
• Process monthly payroll data load including calculating Statutory Sick Payments.
• Reconcile monthly Gross Cash File and processing amendments.
• Answering employee pay queries to ensure accurate payment.
• Provide administrative support to assist in the smooth running of the onsite HR department.
• To support HR enquiries in a professional manner, escalating as appropriate, to resolve queries or enable actions to be taken.
• As a trained Vetting Contact Point (VCP) undertake Security Vetting interviews for newly appointed staff, subcontractors and renewals, supplying and clarifying information and advising as necessary to ensure that the security screening process complies with both National Offender Management Services and Company standards.
• Deal effectively with incoming and outgoing mail ensuring it is opened, date stamped and issued to appropriate team member.
• Prepare standard letters and other documentation as required, in order to ensure department needs are met.
• Assist in promotion of creating a positive Health & Safety culture across the site leading by example the, this includes reporting accidents and near misses in a timely manner & follow the applicable safe systems of work for the role.</span>
• Maintain accurate electronic filing systems so that information can be readily accessed.
• Order office stationery supplies as requested so that appropriate stock levels are maintained and supplies are available as required.
• Support other team members to ensure the efficiency of the department.
• Communicate effectively, both verbal and written, with all internal and external stakeholders, in line with company policies and procedures.
• Create and maintain personnel records, both computerised and manual, employees ensuring records are accurate and current.
• Collate, produce and distribute regular and ad hoc HR data, statistics and reports so that individuals and departments receive accurate up to date information.
• Undertake minutes of meetings such as investigations, sickness disciplinaries, grievances and welfare support meetings, disciplinary meetings, etc, to support members of the HR Team and managers carrying out such meetings.
• Develop and maintain effective systems of work, ensuring that all correspondence and documentation is dealt with in a professional manner.
• Organise and co-ordinate meetings, diaries, and events ensuring individual and departmental objectives are met.
• Provide administrative support, including supporting recruitment activities, to ensure department and business needs are met.
• G4S is committed to safeguarding and promoting the wellbeing of children and adults at risk and the post holder must support these goals.
• Assist in the promotion of creating a positive Health & Safety culture across the site leading by example, this includes reporting accidents and near misses in a timely manner & follow the applicable safe systems of work for the role.</span>
• The duties and responsibilities listed within this job description are not exhaustive and the job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary from time to time.

Essential Skills:

•   GCSE English & Maths or equivalent</span>
•   IT literate, able to use Word, Excel and database software
•   Strong communication and interpersonal skills
•   Excellent organisational skills
•   Able to work as part of a team
•   Experience of working within a HR environment or similar.

Desirable Skills:

•   CIPD Level 3 Foundation Certificate in HR Practice.
• Experience of working in a payroll department or experience of calculating SSP/CSP, etc

With excellent organisational, communication and interpersonal skills you must be able to work as part of a team in a pressured environment.

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.

HMP Parc encourages applications from Welsh speakers.

For more information on HMP Parc, please visit https://hmpparc.co.uk/

Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process.

G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act. 

You must be eligible to work in the UK and you will need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role.