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Commercial Assistant

Commercial Assistant

Oxford, Groot-Brittannië

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Vacature-ID: 17741
Vacaturecategorie: Faciliteitenbeheer
Locatie: Oxford, Groot-Brittannië
Datum geplaatst: 11/05/2025
Sluitingsdatum: 03/12/2025
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COMMERCIAL ASSISTANT

 

Salary: £30,000 - £35,000  per annum

Working Hours: Permanent, Full Time, 37.5 hours per week, Monday to Friday between 9:00am and 5:00pm

Location: Hybrid/ Churchill Hospital, Oxford, OX3 7LE

 

G4S Facilities Management we have an exciting opportunity for a Commercial Assistant to join our team on a full-time, permanent basis.

 

We are looking for a hardworking and dedicated individual to provide essential administrative and commercial support across our portfolio of Oxford PFI contracts. This role requires a strong emphasis on maintaining strict adherence to our contractual reporting obligations, as well as prioritizing Health, Safety, and Environmental (HSE) standards. You will be a key contributor in promoting the values of effective communication throughout G4S.

 

Core Responsibilities :

Data Analysis and Performance Management

  • Process Improvement Support: Assist the Performance and Quality Manager in the development, production, and implementation of process improvements and enhancements.

  • Data Interrogation and Reporting: Run and interrogate reports, demonstrating the ability to understand and accurately interpret the meaning of large volumes of data.

  • Trend Analysis: Conduct trend and behavior analysis, creating accurate and actionable insights for management.

 

Contract Knowledge and Compliance

  • Contract Expertise: Become the primary point of contact for contract knowledge, with specific expertise concerning the Payment Mechanism and service failure events.

  • Variations Management: Manage and execute the complete administrative process for variations across the Oxford PFI contracts.

 

Stakeholder Liaison and Communication

  • Client Reporting: Lead the preparation and delivery of professional reports for client review.

  • Relationship Building: Establish and maintain strong working relationships with team members and internal/external stakeholders.

  • Documentation: Competently take detailed minutes and notes for both internal and external meetings.

 

Comprehensive Administrative Support

  • General Administration: Provide comprehensive administrative support to the Oxford PFI contracts, including the compilation of letters, development of the filing system, and the effective management of shared drive materials.

  • Logistics & Office Management: </b>Handle essential office duties such as booking meetings, ordering uniforms & PPE, and arranging parking permits.</p>


Essential requirements :

  • Possesses sound knowledge and operational experience with essential IT systems, including both the Microsoft Suite (Word, Excel) and Google Workspace.

  • Maintains a flexible approach to work and demonstrates strong ability to collaborate effectively as a team player.

  • Essential experience in a proven administrative support role, demonstrating the ability to manage complex tasks and priorities.

  • Highly organised, reliable, and conscientious, maintaining exceptional attention to detail in all work.

  • Able to successfully manage a high volume of work while meeting varying deadlines.

  • Proven ability to compile professional reports and the competency to take accurate minutes and notes

  • Experienced in working collaboratively with individuals at various organisational levels.


 

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

  • 25 days holiday plus bank holidays.

  • Progression, training and development catered to you.

  • Refer A Friend incentives. 

  • Company pension scheme with employer contributions.

  • G4S Life Assurance Scheme.

  • Subsidised healthcare plan.

  • Charity work- Match-IT and Payroll Giving.

  • Confidential Counselling Services.

  • 24/7 support specialising in health and medical. 

  • Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

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