Commercial Assistant

COMMERCIAL ASSISTANT

Salary: £30,000 - £35,000  per annum

Working Hours: Permanent, Full Time, 37.5 hours per week, Monday to Friday between 9:00am and 5:00pm

Location: Hybrid/ Churchill Hospital, Oxford, OX3 7LE

G4S Facilities Management we have an exciting opportunity for a Commercial Assistant to join our team on a full-time, permanent basis.

We are looking for a hardworking and dedicated individual to provide essential administrative and commercial support across our portfolio of Oxford PFI contracts. This role requires a strong emphasis on maintaining strict adherence to our contractual reporting obligations, as well as prioritizing Health, Safety, and Environmental (HSE) standards. You will be a key contributor in promoting the values of effective communication throughout G4S.

Core Responsibilities :

Data Analysis and Performance Management

• Process Improvement Support: Assist the Performance and Quality Manager in the development, production, and implementation of process improvements and enhancements.

• Data Interrogation and Reporting: Run and interrogate reports, demonstrating the ability to understand and accurately interpret the meaning of large volumes of data.

• Trend Analysis: Conduct trend and behavior analysis, creating accurate and actionable insights for management.

Contract Knowledge and Compliance

• Contract Expertise: Become the primary point of contact for contract knowledge, with specific expertise concerning the Payment Mechanism and service failure events.

• Variations Management: Manage and execute the complete administrative process for variations across the Oxford PFI contracts.

Stakeholder Liaison and Communication

• Client Reporting: Lead the preparation and delivery of professional reports for client review.

• Relationship Building: Establish and maintain strong working relationships with team members and internal/external stakeholders.

• Documentation: Competently take detailed minutes and notes for both internal and external meetings.

Comprehensive Administrative Support

• General Administration: Provide comprehensive administrative support to the Oxford PFI contracts, including the compilation of letters, development of the filing system, and the effective management of shared drive materials.

• Logistics & Office Management: </b>Handle essential office duties such as booking meetings, ordering uniforms & PPE, and arranging parking permits.</p>