HR Administrator

HMP Oakwood, Wolverhampton, WV10 7QD

Salary £26,552.12 per annum

Permanent - Full Time (40 hours per week)

Benefits:  Company Pension, free on-site parking, on-site canteen,  ongoing training and development and access to High Street Shop discounts.

HMP Oakwood is an innovative prison which has been highlighted by HM Inspectorate of Prisons as an “Impressive institution, with a culture of decency and respect. Driven by courageous leadership, excellent peer-led initiatives and outstanding management of learning and skills provisions”.

Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. HMP Oakwood is one of the largest prisons in England and Wales, providing places for up to approximately 2100 Category C male prisoners.

The successful candidate will be required to provide administrative support to the HR function to ensure quality standards are met in compliance with the employment relevant legislation and Company policy and procedures, with responsibility for the processing monthly payroll for directly employed staff.

Key Responsibilities

• Responsibility for the administering monthly payroll system and processes for directly employed staff
• Process monthly payroll data load including calculating Statutory Sick Payments.
• Reconcile monthly Gross Cash File and processing amendments.
• Answering employee pay queries to ensure accurate payment.
• Monitor and track employee absences, ensuring appropriate documents are submitted and management maintains regular contact.
• Track sickness triggers and arrange Sickness Disciplinaries providing relevant documents to the Disciplinary Manager.
• Provide administrative support to assist in the smooth running of the onsite HR department.
• To support HR enquiries in a professional manner, escalating as appropriate, to resolve queries or enable actions to be taken.
• As a trained Vetting Contact Point (VCP) undertake Security Vetting interviews for newly appointed staff, subcontractors and renewals, supplying and clarifying information and advising as necessary to ensure that the security screening process complies with both National Offender Management Services and Company standards.
• Deal effectively with incoming and outgoing mail ensuring it is opened, date stamped and issued to appropriate team member.
• Prepare standard letters and other documentation as required, in order to ensure department needs are met.
• Maintain accurate electronic filing systems so that information can be readily accessed.
• Communicate effectively, both verbal and written, with all internal and external stakeholders, in line with company policies and procedures.
• Create and maintain personnel records, both computerised and manual, employees ensuring records are accurate and current.
• Collate, produce and distribute regular and ad hoc HR data, statistics and reports so that individuals and departments receive accurate up to date information.
• Undertake minutes of meetings such as investigations, sickness disciplinaries, grievances and welfare support meetings, disciplinary meetings, etc, to support members of the HR Team and managers carrying out such meetings.
• Organise and co-ordinate meetings, diaries, and events ensuring individual and departmental objectives are met.
• Provide administrative support, including supporting recruitment activities, to ensure department and business needs are met.

You must have experience of working within an HR environment and be able to work as part of a fast paced team.

You will be IT literate and have strong communication and interpersonal skills together with excellent organisational skills.

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.

For more information about HMP Oakwood please visit https://hmpoakwood.co.uk/

Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process

G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act. 

You must be eligible to work in the UK and you will need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role.

G4S is the International business of Allied Universal, the world’s leading security and facility services provider and trusted partner to more than 400 of the Fortune 500. Allied Universal delivers unparalleled customer relationships, innovative solutions, cutting-edge smart technologies and tailored services that enable clients to focus on their core businesses. With operations in over 100 countries and territories, Allied Universal is the third largest private employer in North America and seventh in the world. Annual revenue is approximately $23 billion. There is no greater purpose and responsibility than serving and helping to safeguard customers, communities and people. For more information, visit g4s.com.   In the UK, the company has an extensive network of offices and more than 31,000 employees.