Part Time Contract Administrator

Location: Bury, Greater Manchester |
Salary: £9.00 |
Posted: 14 Apr 2021 |
Closes: 28 Apr 2021 |
Job Type: Permanent & Part-time |
Business Unit: UK Facilities Management |
Region / Division: UK & Ireland |
Reference: 9773

Role Responsibility:

Fairfield & Oldham Hospitals
Part Time - 16 hours per week (Flexible).
£9.00 per hour


As a leading Facilities Management company, G4S FM improves the lives of millions of people across the UK and Ireland by creating productive, safe and smooth working environments. We support the efficient delivery of front line services in critical environments for the private sector, national and local government agencies.

At G4S FM our expertise in sectors such as defence, courts and hospitals is second to none. Our success is underpinned by the way we attract, develop and engage with our people, as well as the culture and values that shape the way we work and how our colleagues carry out their roles.

Our values are integral to everything we do. We act with integrity and respect. We are passionate about safety, security and service excellence and we achieve this through innovation and teamwork. We are a sustainable, ethical business and this is key to the ongoing success of G4S FM.

We have an opportunity for a Contract Administrator to join our team as part of our contract with Pennine Care, based between Fairfield and Oldham Hospitals. This is a part time role working 16 hours per week , 7:30am - 1:30pm Monday & Friday, 7:30am - 1:00pm Wednesdays, these days/hours can be flexible if required.

As Contract Administrator you will be required to provide an all-round administrative support service primarily to the Pennine Care Contract at Fairfield Hospital & Oldham Hospital in addition to any other G4S sites as and when required. The post holder will support the Contract Manager in key administrative tasks that support the administration of the site including payroll tasks, HR/ personnel related tasks and operational admin tasks.


Key Responsibilities will include:

  • Manage and complete general administrative duties for the Pennine Care FM contract and support other contracts where required, including answering phone calls, filing, printing and photocopying and scanning documents.
  • Communicate with HR as and when required providing accurate and timely information and develop and maintain effective working relationships with Supervisors, Workforce and other Managers to ensure customer needs are properly understood and met.
  • Manage the purchase ordering process and systems to include the whole process for the contract with consultation and approval of the Contract Manager.
  • Monitor and review cost tracking and financial commitment reports, flagging issues of concerns to management.
  • Fully administer the G4S payroll process to include; new starters, variations, leavers, overtime and exceptions, pay queries (with support of Contract Management).
  • Maintain and update records relating to sickness and calculating Annual Leave entitlements for new starters and leavers.
  • Participate in recruitment campaigns by helping to advertise vacancies, issuing application forms, creating new starter packs, setting up interviews, conducting Inductions etc.
  • Manage the supply and use of agency staff, raising requests via IQN, ensuring timesheets are submitted and the agencies are paid accordingly.
  • Maintain and develop a good filing system (to also include electronic databases and systems). This will also include maintaining excellent archiving processes and procedures.
  • Ensure all sites have relevant paperwork to ensure an effective recording keeping both on site and in the office with regards to all service streams provided as per the Contract Specifications.
  • Maintain and support the Contract Manager with the training matrix and ongoing employee training requirements, including organizing sessions where required.
  • Maintain and order stationary supplies and all other materials, consumables and equipment. 
  • Prepare contract reports in conjunction with Management.
  • Attend meetings and record minutes of meetings when asked upon.

The Ideal Candidate:

Essential Criteria:

  • Customer Service Focused
  • Experience in processing payroll
  • Flexible
  • Good attention to detail
  • Professional telephone manner
  • Driving Licence

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