Administrator

ADMINISTRATOR

HMP Oakwood, Wolverhampton

Salary: £13,674.34 per annum, full-time (20 hours per week), permanent

Benefits: Company Pension, free on-site parking, uniform, on-site canteen, access to High Street Shop discounts and ongoing training and development

About Us

At HMP Oakwood, we are dedicated to supporting individuals through rehabilitation, helping them prepare for a positive return to the community. You will be a vital part of this mission, working collaboratively to maintain a safe, respectful, and inclusive atmosphere for everyone.

About the Role

HMP Oakwood is a fast paced, complex and challenging environment and as such the successful
candidate needs to be resilient, innovative, and passionate and work collaboratively.
We are looking for an organised and experienced Administrator to join our Allocations team at HMP
Oakwood. With excellent administration and organisational skills the successful candidate will provide an
effective and efficient administration service.

Some of the key responsibilities of this role are:

•  Provide a full administrative service so that the needs of the functional/departmental team are met.
• Ensure that key worker caseloads are allocated correctly and that all keyworker staff are advised when they receive a new prisoner.
• Maintain effective work systems, ensuring that all correspondence and documentation is dealt with in a professional manner that meets audit requirements.
• Organise and co-ordinate meetings, diaries, events and travel arrangements ensuring individual and functional/departmental objectives are met.
• Maintain comprehensive stocks of all forms and documentation required by the function/department so that it is available when required.
• Collate, produce and distribute regular and ad-hoc statistics and reports so that individuals and departments receive accurate up to date information.
• Deal with all routine queries so that an appropriate response is provided.
• Provide information from CMS Activity Lists to support daily Key Worker Delivery.
• Collate and distribute information and reports on Key Worker team activity to ensure contractual compliance.
• Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment. (As required by secure establishments).
• Provide the Management and the Team with any additional requests for support.

About you

You will have administration experience with excellent communication and organisational skills. You will have a can do attitude, along with an attention to detail. You will work collaboratively and openly whilst being a key member of the team.

As an experienced Administrator, it is essential that you have experience of working within a multifunctional and demanding environment. You will be a dynamic and engaging individual with a good sense of humour, who shares our ethics and values and is eager to support the Department's successful delivery.

In return, you can expect to be rewarded by receiving a competitive salary, holiday entitlement, life assurance, company pension, comprehensive training and career development.

Benefits

• 5 weeks annual leave plus bank holidays
• Flexible holiday scheme
• Free parking
• Contribution company pension
• Life Assurance Scheme
• Training programmes and study support
• Employee discount scheme
• Employee Assistance Programme

What We Offer

G4S provides a secure, supportive, and professional working environment, coupled with comprehensive training and development opportunities to foster career growth.

Equality and Diversity

At G4S Care and Rehabilitation Services, we champion Equality and Diversity. We warmly welcome applications from individuals of all backgrounds and are committed to providing a fully inclusive workplace where everyone feels empowered to be themselves. We are more than happy to discuss any reasonable adjustments that may be required, either for the role itself or during the recruitment process.

Safeguarding

G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.

Security Clearance

Please note that these positions are subject to a 5-year checkable history and the stringent vetting standards set by G4S and HMPPS. They are exempt from the Rehabilitation of Offenders Act.

Eligibility

You must have the right to work in the UK and will be required to furnish complete details of your employment and education history for the past 5 years as part of the security screening process.