Regional Facilities Coordinator

Regional Facilities Coordinator 

Salary: £37,500

Working Hours: Permanent, Full Time, 40 hours per week, Monday - Friday between the hours of 8:30am and 5:30pm

Location: Tower Hamlets Schools, London

G4S Facilities Management is seeking an experienced Regional Facilities Coordinator to join our team on a permanent, full-time basis.

Key Responsibilities:

• Management Soft FM staff, including Attendance Management, Disciplinaries, recruitment, vetting, performance, development and appraisals. To ensure service provision is in line with contractual KPI’s and agreed Procedures.
  
  
• Assist with the Training Plan and disseminate training materials across the sites.Also Maintaining Training Records.
  
  
• Responsible for ensuring all Team Master Folders are up-to-date and regularly reviewed, including: Procedures, RA’s, SSOW’s, COSHH.
  
  
• Responsibility for KPI compliance associated with specific KPI’s relative to Soft FM.
  
  
• Responsible for completing HR Monthly Return Stats and CAFM Stats.
  
  
• Responsible for undertaking focused team audits (including other teams), behavioural checklists and H&S Tours.
  
  
• H&S – Chair H&S Committee Meetings, Produce H&S Stats bi-monthly, Maintain COSHH Register, Monitor and Log Incident Reports, Accident Investigations, Issue/log TBT’s, Undertake Key Audits, Participate in H&S Audits.
  
  
• Client liaison: Attend Monthly Performance Meetings and take minutes, field actions arising. Manage and monitor complaints
  Register including carrying out complaint investigations where required.
  
  
• Responsible for CAFM management, including monthly audit of PPM’s and ensuring timely close down of tasks.
  
  
• Act as Deputy Fire Co-ordinator.
  
  
• Responsible for day to day Agency management.
  
  
• Carry out disciplinary investigations as required.
  
  
• Assist the wider Account Team when as required.

Essentials:

• IT – Google Docs/Sheets/Drive
  
  
• Staff Management / Leadership
  
  
• Report/Minute Writing
  
  
• Effective Communication
  
  
• Excellent organisational and influencing skills
  
  
• Driving License

Desireable: 

• Workforce, Kronos, Success Factors, Agency Software
  
  
• Understanding of PFI Contracts and relationships
  
  
• IOSH
  
  
• Concept Evolution

At G4S Facilities Management, our goal is to create spaces where people can do their best work. By delivering the essential services that keep hospitals, schools, and secure government sites running smoothly, our teams ensure every site is the best it can be. Join us and make a real impact every day. 

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through SPARK, to RAC cover and so much more, including the below;

• 25 days holiday plus bank holidays.

• Progression, training and development catered to you.

• Refer A Friend incentives. 

• Company pension scheme with employer contributions.

• G4S Life Assurance Scheme.

• Subsidised healthcare plan.

• Charity work- Match-IT and Payroll Giving.

• Confidential Counselling Services.

• 24/7 support specialising in health and medical. 

• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

• Company van will be provided for transportation.

G4S is the International business of Allied Universal, the world’s leading security and facility services provider and trusted partner to more than 400 of the Fortune 500. Allied Universal delivers unparalleled customer relationships, innovative solutions, cutting-edge smart technologies and tailored services that enable clients to focus on their core businesses. With operations in over 100 countries and territories, Allied Universal is the third largest private employer in North America and seventh in the world. Annual revenue is approximately $23 billion. There is no greater purpose and responsibility than serving and helping to safeguard customers, communities and people. For more information, visit g4s.com..   In the UK, the company has an extensive network of offices and more than 31,000 employees.

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