Accounts Payable Manager

Main Purpose of Position:

The primary role of the Accounts Payable Manager is to supervise and ensure the timely and accurate processing of financial payments, as well as the processing, reconciliation, and payment of suppliers, all while adhering to company policies and procedures.

Key Performance Areas:

Manage and Oversee the Accounts Payable Process

• Supervise the matching & batching of accounts payable data
• Ensure the accurate processing of accounts payable
• Ensure timeous payments of all accounts
• Perform all relevant reconciliations pertaining to Accounts Payable
• Report account deviations to the Financial Manager

Ensure ERP database management

• (Above all assumed responsibilities)

Inspect/Review Accounts Payable Reconciliation 

• Comparing the accounts payable reconciliation with Ensure data is correct and updated
• Onboarding of all new suppliers
• Address discrepancies
• Responsible for exporting of data where required and generating reports
• Bi-weekly and monthly reports, Group financial controls, monthly journals and accruals.
• Documentation filed in the accounts payable file
• Ensure that accounts payable notes received were authorised and captured correctly
• Check that purchases were captured to the correct account (e.g. trading stock/stationery/services, etc.)
• Authorise payment by signing the approved reconciliation 
• Uploading of all payments to the bank

Arrange Creditors Payments

• Ensure that  all invoices received in the creditors mailbox are attended to daily
• Scrutinising the invoices according to set procedures (Checking date of delivery, region charged, authorising signature, etc.)
• Handling and processing of all international invoices/payments.
• Weekly review of the age analysis

Oversee the Full Accounts Payable Function 

• Supervise all Accounts Payable staff 
• Ensure adherence to ISO & Company policies & procedures and Supplier Agreements
• Attend to escalated queries
• Handling of all internal and external audit requests

4. Competencies:
Knowledge:

• Knowledge of Financial principles and practices
• Knowledge of how to perform reconciliations
• Knowledge of company policies and procedures
• Knowledge of Pastel systems

Skills 

• MS Office Computer skills 
• Understanding the organisational environment
• Supporting and working with others

Attributes 

• Delivering objectives
• Dealing with complexity 
• Delivering great customer service
• Sharing and 
• Co-operating 
• Attention to detail
• Ability to work under pressure

Minimum Qualification & Experience

• A Bachelor's Degree in accounting, finance, business administration
• A minimum of 5+ years’ accounts payable experience in the accounting environment would be deemed appropriate for this level.