OMU Filing Clerk

Salary : £13,932.70 per annum

Permanent - Part Time (20 hours per week)

Benefits:  Company Pension, free on-site parking, on-site canteen, ongoing training and development and access to High Street Shop discounts.

Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. HMP & YOI Parc accommodates 1800 convicted male adult prisoners and remand/ convicted young offenders and young people in a secure but modern environment.</p>

We now have an opportunity for a Part-Time Filing Clerk to join our Offender Management team at HMP Parc.  The successful candidate will be responsible for ensuring offender files are archived in accordance with NOMS policy and ensure that the Prisons obligations under the Data Protection Act are met. The will bring consistency and best practice to the department to ensure the function supports the daily operation at the Prison.

You will have a can do attitude, along with an attention to detail. You will work collaboratively and openly whilst being a key member of the team and you will also be required to undertake duties as requested by the Senior Case Administrator.

You will be an engaging, hardworking individual with a good sense of humour, who shares our ethics and values and is eager to support.

Key Responsibilities

• Maintain Archiving database with alongside current provider
• To ensure prisoner files are correctly archived and destruction dates clearly recorded.
• To retrieve files from archive as requested
• To correctly label, update database and dispatch files to the Archiving Contractor.
• Ensure all copies of Prisoner Complaints received from the Secretariat are filed in the offenders F2050.

 The duties and responsibilities listed within this job description are not exhaustive and you will be expected to accept reasonable alterations and additional tasks of a similar level that may be necessary from time to time.

The ideal candidate for this role  must be able to demonstrate the ability to work to tight deadlines, have a keen eye for detail, have the ability to prioritise workload.  Excellent written and verbal communication skills are a must, as well as working proactively and using your own initiative. It is key that you are flexible and adaptable to deal with ever-changing scenarios.

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.

HMP Parc encourages applications from Welsh speakers.

We are committed to being a bilingual organisation and any application submitted in Welsh will not be treated less favourably than an application made in English.

For more information on HMP Parc, please visit https://hmpparc.co.uk/

Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process.

G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act. 

You must be eligible to work in the UK and you will need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role.

G4S is the International business of Allied Universal, the world’s leading security and facility services provider and trusted partner to more than 400 of the Fortune 500. Allied Universal delivers unparalleled customer relationships, innovative solutions, cutting-edge smart technologies and tailored services that enable clients to focus on their core businesses. With operations in over 100 countries and territories, Allied Universal is the third largest private employer in North America and seventh in the world. Annual revenue is approximately $23 billion. There is no greater purpose and responsibility than serving and helping to safeguard customers, communities and people. For more information, visit g4s.com.   In the UK, the company has an extensive network of offices and more than 31,000 employees.