FACILITIES ADMINISTRATOR

FACILITIES ADMINISTRATOR 

Salary: £27,865.40 per annum

Working Hours: Permanent, Full Time, 40 hours per week, Monday to Friday

Location: Churchill Hospital, Oxford, OX3 7LE

G4S Facilities Management is looking for a Facilities Administrator to join our team at the Churchill Hospital in Oxford. This is a full-time, permanent role offering a fantastic opportunity to gain experience in a fast-paced and rewarding environment.

This role will provide administrative support, working with the Heads of all services, H&S and the HR department to keep records up to date.

Core Responsibilities

• Produce and distribute documents (letters, minutes, specifications, reports) and provide note-taking support during meetings.

• Manage calendars, schedule training, and prepare meeting materials, including agendas, briefing papers, and presentations.

• Act as the first point of contact for calls and visitors, screening inquiries and routing them to managers as appropriate.

• Assist the HR team with recruitment tasks, including preparing candidate packs, drafting offer letters, and completing onboarding documentation.

• Raise purchase orders, verify material deliveries against invoices, resolve supplier discrepancies, and support smooth invoicing.

• Maintain Google Drives to support FM operations, tracking key compliance tasks such as Health & Safety records, Toolbox Talks, and training matrices.

• Foster a strong H&S culture on-site by adhering to safe working systems, reporting accidents/near misses promptly, and setting a positive example.

Essential skills

• Dedicated and hardworking, with a strong commitment to leading by example.

• Excellent communication skills with a customer-first approach to handling interactions.

• Proficient in using standard IT software and digital tools.

• Strong team player who follows instructions accurately and collaborates effectively with others

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

• Progression, training and development catered to you

• Charity Work - 1 Volunteering day 

• Uniform Provided

• Annual leave entitlement – 25 days plus bank holidays  Pro Rata

• Charity work- Match-IT and Payroll Giving

• Refer A Friend incentives 

• Company pension scheme with employer contributions.

• G4S Life Assurance Scheme.

• Subsidised healthcare plan.

• Confidential Counselling Services

• 24/7 support specialising in health and medical 

• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S  is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

Please contact our recruitment team at careersatg4s@uk.g4s.com to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.

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