Human Resources Administrator

Main Purpose of Position

The efficient processing and administration of centralised human resources information, processes, compensation and benefits. 

Key Performance Areas

Effective HR Administration

• Ensure that full vetting process has been followed upon recruitment of new incumbent

• Process all new starter documents and onboarding pack as per HR Guidelines and policy

• Provide advice on benefits offered by the Company and ensure that benefits are linked by Payroll

• Ensure a movement form is fully approved and processed including Engaging and Terminating all employees on SAGE 300 People (Promotions, Transfers, Death, etc.) and any other legislative systems/portals              

• Ensure that a resignation letter or dismissal letter is received

• Activate the Exit Interview on MYlearning for resignations

  • Complete benefit withdrawals (pension fund, UI19 and Certificate of service) and process Medical Aid cancellation/transfer

  • Submit monthly payroll related Input to Payroll including Pay Queries

  • Responsible for HR related Policies and procedures and the adherence thereof

  • Ensure that Payroll Approval reaches Payroll as per set deadlines

  • Oversee distribution of Pension Fund Statements, payslips and IRP5’s annually

  • Oversee personnel file administration and ensure all documents are on file. Electronically and Hard Copy.

  • Process leave, disciplinary outcomes and beneficiary details on Sage 300 People 

  • Submit Benefit Application forms to relevant Benefits partner/Insurer (i.e medical aid & multibenefit forms)

Benefits Administration

• Process Workman’s Compensation Admin, death claims and disability /Injury on Duty claims

• Ensure that employees update beneficiary forms annually

• Administer Maternity leave process and ensure the necessary agreements are in place 

 Timely and accurate reporting and compliance audit/reporting

• Compilation of monthly reporting and management information and KPIs

• Provident/Pension Fund Schedules and outstanding information reporting

• Provident/Pension Fund reconciliation

• Various reports as per Managements request including Board Packs etc

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.

• Participate in safety forums created by company for example safety meetings and safety talks

• Report all safety incidents to the relevant people

• Discuss all safety incidents on all levels

• Follow-up on any activities assigned through safety meeting/committee/representative/management

• Attend safety education and refresher programmes

• Comply with safety policies and procedures at workplace

• Distribute safety information as and when required

• Wear protective clothing all the time

Competencies:

Knowlege: 

• Knowledge of administrative procedures

• Knowledge of South African Labour Law

• Knowledge of the BCEA

Skills: 

• Communication (written and verbal)

• Supporting and working with others

• Delivering objectives

Attributes: 

• Delivering great customer service

• Sharing and cooperating

• Dealing with changing circumstances

• Understanding the organisational environment

• Attention to detail

• Work under pressure

Minimum Requirements

• Diploma or Degree in Human Resources

• Minimum 5 years experience in a position within Human Resources 

• SAGE 300 People (not negotiable)

• Must be efficient in Microsoft Excel