Administrator

ADMINISTRATOR

Care and Rehabilitation Services

HMP Five Wells, Wellingborough, NN8 2NG

£26,230.64 per annum

Full Time - Permanent (40 hours per week)

Benefits: Company Pension, free on-site parking, on-site canteen, ongoing training and development and access to High Street Shop discounts.

This is a great opportunity to be a part of something exciting!

Rarely does an opportunity to make your mark and further your career come up like this.  HMP Five Wells in Wellingborough is setting a new standard for new build prisons of the future, using forward-thinking design and technology.  The Prison is the UK’s first purpose-built, new resettlement Prison. After opening in 2022 it is a one of a kind new generation category C new build Prison for the future and has become an integral part of the local community.

G4S Care & Rehabilitation Services (CaRS) already successfully manages 4 prisons, one secure training centre and a number of community contracts in England and Wales. The philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe.</p>

We have an opportunity for a dynamic individual who can work using their own initiative or as part of a team to join our administrative team at HMP Five Wells. They will provide an effective and efficient administration service to the team within the Prison.

Some of the key Responsibilities of this role are:

• Provide a full administrative service so that the needs of the functional/departmental team are met.
• Ensure that key worker caseloads are allocated correctly and that all keyworker staff are advised when they receive a new prisoner.
• Maintain effective work systems, ensuring that all correspondence and documentation is dealt with in a professional manner that meets audit requirements.
• Organise and co-ordinate meetings, diaries, events and travel arrangements ensuring individual and functional/departmental objectives are met.
• Maintain comprehensive stocks of all forms and documentation required by the function/department so that it is available when required.
• Collate, produce and distribute regular and ad-hoc statistics and reports so that individuals and departments receive accurate up to date information.
• Deal with all routine queries so that an appropriate response is provided.
• Provide information from CMS Activity Lists to support daily Key Worker Delivery.
• Collate and distribute information and reports on Key Worker team activity to ensure contractual compliance.
• Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment. (As required by secure establishments).
• Provide the Management and the Team with any additional requests for support.
• Assist in the promotion of creating a positive Health & Safety culture across the site leading by example, this includes reporting accidents and near misses in a timely manner & follow the applicable safe systems of work for the role.</span>
• G4S is committed to safeguarding and promoting the wellbeing of children and adults at risk and the post holder must support these goals.
• You are required to comply with the UK General Data Protection Regulations (UK GDPR) and Data Protection Act 2018, and the organisation's Data Protection Policies and must ensure that personal data relating to service users, colleagues and others is collected, stored, processed and disposed of in accordance with these requirements.
• You must only access personal information necessary for your role, maintain confidentiality at all times and immediately report any data breaches or suspected breaches in line with G4S procedures.
• This role requires active commitment to our Company values and all employees are expected to treat colleagues, service users and third parties with respect, fairness, and professionalism at all times, by actively contributing to an inclusive and supportive workplace, in daily work and decision-making.
  
  The duties and responsibilities listed within this job description are not exhaustive and the job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary from time to time.

Essential Skills:

• Ability to use Word, Excel, PowerPoint & Outlook Email & Calendar & New and Classic NOMIS.</span>
• Strong attention to detail.
• Strong communication skills both written and verbal

Desirable Skills:

• Previous experience in similar role

The ideal candidate for this role will be an experienced Administrator and therefore must be able to demonstrate the ability to work to tight deadlines, have a keen eye for detail, have the ability to prioritise workload and challenge where necessary.  Excellent written and verbal communication skills are a must, as well as working proactively and using your own initiative. It is key that you are flexible and adaptable to deal with ever-changing scenarios. The role requires an individual with excellent IT skills.

You will be an engaging, hardworking individual with a good sense of humour, who shares our ethics and values and is eager to support. A proven professional with professionalism and integrity, they will play an integral part to the Prisons success.

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.

Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process .

G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S, and HMPPS and are exempt from the Rehabilitation of Offenders Act. 

You must be eligible to work in the UK and you will need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role.