Contract Opportunity Coordinator

CONTRACT OPPORTUNITY CO-ORDINATOR

G4S PATIENT TRANSPORT SERVICES (PTS)

Hybrid - home based with occasional travel to London and the Kent & Medway area</span>

£38,000 - £40,000 per annum dependant on experience

Full Time, Permanent, Monday to Friday  

Excellent Company benefits including Contributory Pension, G4S Life Assurance Scheme

About Us

G4S Patient Transport Services (PTS) is one of the UK’s largest Non-Emergency Patient Transport providers, carrying out over 350,000 journeys on behalf of the NHS every year. With 12 operational bases across the UK and a dedicated call centre, we employ over 720 members of staff to deliver safe, caring, high-quality patient-centric transport.

About the Role

The Bid and Pipeline Coordinator is responsible for supporting and co-ordinating the end-to-end bid process to secure high-value contracts with NHS Trusts, Integrated Care Boards (ICBs), and private healthcare partners.

This role involves coordinating the full tender lifecycle—from initial opportunity tracking, to assisting in "bid/no-bid" analysis to the final submission of high-quality, clinically safe, and commercially viable proposals.

Some of the key responsibilities for this role are;

• Bid  Management: To support the full bid process from bid kick-off through to submission, ensuring all milestones are met and driving internal stakeholders are held accountable for their contributions - being the central point of co-ordination and control.
• Bid Co-ordination: Schedule, support and where appropriate manage bid kick-off meetings, working sessions, and reviews, maintaining the bid plan and key milestones, driving the bid process, track and manage clarification questions, including logging, coordinating inputs and approvals and uploading bids to the portal.
• Bid Quality: Manage bid documentation, ensuring documents are current, compliant, correctly formatted, and that superseded materials are archived. Support in the completion and coordination pre-qualification questionnaires, compliance documentation, and formatting support as required.
• Content Generation: Support in review, editing, and creating persuasive, high-quality responses for Pre-Qualification Questionnaires (PQQs) and Invitations to Tender (ITTs).
• Strategy & Win Themes:</span> Manage the development of clear "win themes" that align G4S Technology, innovation, and service capabilities with specific client needs and NHS long-term plans.
• Pipeline Management: To actively monitor the PTS market to identify future opportunities and risks and competitor activity. Update Salesforce in line with G4S corporate requirement. Monitor all procurement portals for opportunities and submit all bids via the portals.
• Strategic Vision: Contribute to the long-term strategic vision and Goals for growing PTS.
• Commercial Alignment: Alongside the commercial modelling lead, ensure the bid modelling team accounts for the specification requirements and aligns with operational costs within each bid.
• Knowledge Management: Create and maintain and expand the "Bid Library" of standard company information, clinical safety standards, and case studies.
• Governance: Ensure that all submissions undergo documented rigorous internal reviews and meet legal, regulatory (CQC/MHRA) compliance standards before submission and support in the organising RIC, ICC and Board meetings and associated paperwork.
• Post-Submission: Support in the preparation for bidder presentations/interviews and conduct "lessons learned" reviews for both successful and unsuccessful bids.

About you

To excel in this role, you must be a dynamic and engaging individual with significant experience in a similar position covering high level administration and co-ordination with strong analytical and problem-solving skills.

You must have excellent organisational and time management skills with the ability to manage competing priorities and attention to detail.

Excellent written and verbal communication skills are a must, as well as being able to demonstrate the ability to work to tight deadlines, maintain confidentiality, have the ability to prioritise workload, maintain high levels of accuracy and challenge where necessary. 

We are looking for a highly motivated person, with the ability to be resilient, confident with a tenacious can-do attitude.  You must have the ability to embrace complexity, be a part of a busy and fast paced environment and be flexible and adaptable to deal with ever-changing scenarios.

A proven professional with professionalism and integrity, you will play an integral part of the G4S Patient Transport Services Team.

More about us

Diversity, Equality and Inclusion is an important part of G4S Patient Transport Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process.

G4S Patient Transport Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.

At G4S, we understand that our people are our greatest asset and an essential part of our long-term business strategy. As such we are committed to the ongoing professional development and wellbeing of our staff, offering extensive training and progression opportunities and investing in the physical and mental health of our workforce.

Please note that these vacancies are subject to a 3 year checkable history and the strict vetting standards set by G4S.

You must be eligible to work in the UK and must have been resident in the UK for a minimum period of 3 years. You will also need to provide full details of your employment and education history for the last 3 years as part of the security screening process for this role. 

G4S is the International business of Allied Universal, the world’s leading security and facility services provider and trusted partner to more than 400 of the Fortune 500. Allied Universal delivers unparalleled customer relationships, innovative solutions, cutting-edge smart technologies and tailored services that enable clients to focus on their core businesses. With operations in over 100 countries and territories, Allied Universal is the third largest private employer in North America and seventh in the world. Annual revenue is approximately $23 billion. There is no greater purpose and responsibility than serving and helping to safeguard customers, communities and people. For more information, visit g4s.com.   In the UK, the company has an extensive network of offices and more than 31,000 employees.