Front Office Executive

_*Job Vacancy Advertisement*_

_*Front Office Executive (Receptionist) Vacancy Advertisement*_

*Name of designation*: Front Office Executive (Receptionist)

*Total number of available vacancies:* 1

Our Client organization is a global energy and petrochemical company headquartered in the Netherlands. The company operates in India across various segments, including retail fuel, lubricants, natural gas, renewable energy, and electric vehicle infrastructure. Our Client organization focuses on sustainable energy solutions, innovative technologies, and efficient energy practices to cater to India's growing energy demands. It has a strong network of fuel stations and offers high-quality products and services to consumers and businesses. The company is also committed to community development and environmental sustainability initiatives in India.

*Gender preference requirement of the vacant position*: Only Female Candidates are required to apply for this position

*A detailed address of Location of duty*: 200 Feet Radial Rd, Ganesh Avenue, Rose Avenue, Pallikaranai, Chennai, Tamil Nadu 600100

*Salary structure:* Cash In Hand Salary shall be *Rs. 40,000/-* per month.

*Other applicable benefits, perks, and facilities to be provided by employer, shall be as per client's policy*. One day per week as a weekly off, PF, Family Medical Insurance, Gratuity, Leave Wages, Bonus etc. shall be applicable.

*Employee Benefits*

Joining our client organization means becoming part of a culture that values well-being,

work-life balance, and professional growth. As a Front Office Executive, you’ll enjoy a range of benefits designed to support your career and personal life:

*Health and wellness programs* designed to support physical, mental, and emotional well-being.

*Professional development* opportunities to foster growth and advance your career in healthcare services.

*Inclusive and diverse workplace* culture that values collaboration and respect across all levels of the organization.

*Paid time off policies* that support work-life balance and encourage personal time for rest and recovery.

*Competitive compensation* and recognition programs for your hard work and dedication to our client organization’s mission.

*Name and mobile number of contact person*: Sajeesh K

Email ID: sajeesh.k@in.g4s.com

*Duty pattern and Shift Rotation details*: This is 8 hours a day and 26 days a month duty. The timings shall be from 9 am to 6 pm. Every Sunday shall be a weekly off.

*Final Date for Documents submission*: Immediate

*Duty starting date*: Immediate

*Job related duties and responsibilities description:*

*Key Responsibilities*

As a *Front Office Executive*, you will be the first point of contact for clients, guests, and staff, creating a positive impression and facilitating smooth operations in the front office. Your role

will support the efficiency of our Bengaluru Manyata Campus office while fostering a welcoming and professional environment for all visitors and team members.

- Greet and assist clients, guests, and employees, ensuring a positive and professional experience for all visitors.

- Answer, screen, and direct incoming calls to the appropriate departments with efficiency and courtesy.

- Manage meeting room bookings, coordinate schedules, and maintain a clean and organized front-office area.

- Assist in organizing company events and team gatherings by coordinating logistics, setting up meeting spaces, and arranging necessary equipment.

- Oversee mail distribution and ensure timely processing of deliveries, ensuring effective communication between departments.

- Monitor and report office supply inventory, placing orders as needed to maintain an efficient office environment.

- Support the HR and administrative departments by assisting in record-keeping and filing documents as required.

Compulsory requirements of candidates are as followed:

*The age limit requirement*: Minimum 25 years and Maximum 35 years.

*The physical height should be a minimum of 5 feet 6 inches tall*

*Need to be physically fit and well built.*

*Candidates should be able to speak English with a neutral accent fluently because that is going to be a major language of communications most of the time. Knowing to speak Hindi & Kannada shall be an added advantage during the final decision of selection, but it is not compulsory though. However, fluent spoken English is a must and compulsory, since you shall be facing the US clients and employees as well*

*The ideal candidate for this position should have a capability to maintain a calm and firm composure in high-pressure situations.*

*Daily appearance and turnout requirements for candidates*: Well combed and well knit hair closed in a black bun behind the neck, without any cosmetics and make up face look, a cleanly manicured and pedicured and neatly cut fingernails and toenails which are maintained without any nail paints or colors, cleanly washed and ironed uniform, without wearing the jewelry on body, or any type and kind of religious ritualistic symbols being displayed on body, daily polished shoes, daily bathing, personal hygiene, etc. are all essential while on duty.*

*Education Requirements of the candidates*: Minimum Graduate in any stream from a recognised institution of India. Certifications in skillsets like Fire Training, Baggage checking , First Aid , etc shall be an added advantage, though it is not a compulsory requirement.

*Experience Requirements of the Candidates*: Proven experience in the administrative

department for at least 1-2 years. If that experience happens to be in Front office management, then it shall be preferable but not compulsory though. The candidate should have thorough knowledge of security processes, procedures, and SOPs to be followed by the receptionist in case of emergency security threat related situations.

*Required Skills and Qualifications*

Our ideal Front Office Coordinator will possess strong interpersonal skills and attention to detail, helping to maintain an organized and friendly front office experience. Here are the essential skills and qualifications for success in this role:

- Need an above average proficiency in MS Office, particularly power point presentations related techniques. A proper certification from Microsoft office company shall be an added advantage.

- A good typing speed of at least 30-40 WPM.

- Experience in disseminating internal communications to ensure clear, accurate messaging across departments.

- Ability to maintain internal communication systems for efficient information flow within the office.

- Excellent document filing and organizational skills to manage sensitive information securely and accurately.

- Strong organizational abilities for managing business documents and supporting office operations seamlessly.

- Attention to detail in monitoring staff attendance to ensure timely reporting and follow-up.

- Professional Appearance is a must. Since this is a corporate office with US clients and US employees working in this office, having a great, smart, pleasant and properly professional corporate appearance is a must for the candidate applying for this vacancy.

If you’re ready to contribute to a leading healthcare service provider with a team that values compassion, innovation, and teamwork, we invite you to apply. Together, we can make a difference in the lives of millions and create a healthier, more connected world.

In case if you are interested then please contact the above number. In case you are not interested, then please pass it on to someone who might be interested in and eligible for this opportunity.