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FACILITIES COORDINATOR

FACILITIES COORDINATOR

United Kingdom

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Job ID: 17907
Job category: Facilities Management
Location: United Kingdom
Date posted: 12/02/2025
Closing date: 27/01/2026
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FACILITIES COORDINATOR

 

Salary: £28,000 per annum (pro rata)

Working Hours: Fixed Term Contract for 9 months (Maternity Cover), Full Time, 40 hours per week, Mon - Fri from 8am until 4:30pm

Location: Royal Wootton Bassett School, SN4 7HG

 

An exciting opportunity awaits for a Facilities Manager at Royal Wootton Bassett School in North Wiltshire. This full-time role working 40 hours per week, Monday to Friday covering maternity leave. 

The Facilities Coordinator is required to provide administrative support to the COM, North Wiltshire Schools, responsible for coordinating HR and H&S processes across the contract. The role involves elements of office management and assisting in providing support to operational staff. Throughout, due emphasis is to be given to the importance of health, safety and the environment, promoting the G4S values and effective communication.</p>

Main Duties & Responsibilities will include:</b>

HR

  • To administer recruitment and selection including and not limited to:

    • ATR completion / and agency liaison where applicable

    • Arranging interview/liaising with applicants

    • Confirmation letters of outcome of interviews

    • Inductions

    • Issue of contract after probationary period

    • Provide new starter details to Finance admin/HR Shared Services, ensuring contracts are issued

    • DBS & Vetting plus periodic renewals</p>

    • Liaising with the regional HR advisor as applicable

    • Remind Management team of periodic reviews during probationary period

  • Compilation of monthly and Annual WHEP reports

  • Responsible for training matrix, sourcing of training and its arrangement and Employee

  • Development Review (EDR) administration.

 

Health & Safety</b>

  • To assist the COM in the provision of statistical Information, relating to Health & Safety/accident reports</p>

  • H&S meeting Coordinator</p>

  • General administrative support including compilation of letters, development and management of the filing system, booking of meetings, compilation of minutes and general office duties, liaising with the regional HR advisor as applicable

  • To carry out Health and Safety responsibilities as per G4S corporate Part B responsibilities document complying with the HASWA 1974

  • To act as COSHH Coordinator, Risk & COSHH Assessment Champion relating to Soft Services</p>

 

General

  • Paymech –Preparation of any unavailability and performance shortfall for COM verification.

  • To provide cover for the Financial Administrator or Hard Services Administrator during holidays and sickness

  •  To operate within and maintain the standards of service and security required at the contract.

  • Maintain an efficient support service to the COM , Hard Services Manager and operational teams completing all administrative tasks to deadline and to the prescribed standards

  • Corporate Social Responsibility Management

  • NWS Google Champion


Experience & Skills</b>

  • Sound knowledge of IT systems (e.g., Microsoft Office/Google Suite).

  • Demonstrated minute-taking ability.

  • Experience working effectively with people at all levels of an organization.

  • Highly organised with a strong ability to prioritise.

  • Reliable and conscientious, with a keen eye for detail

  • Sound problem-solving abilities.

  • Knowledge of Paymech Administration procedures.

  • Understanding of COSHH (Control of Substances Hazardous to Health) regulations

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

  • Progression, training and development catered to you

  • Uniform Provided

  • Annual leave entitlement – 25 days plus bank holidays

  • Charity work- Match-IT and Payroll Giving

  • Refer A Friend incentives

  • Company pension scheme with employer contributions.

  • G4S Life Assurance Scheme.

  • Subsidised healthcare plan.

  • Confidential Counselling Services

  • 24/7 support specialising in health and medical

  • Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S  is committed to Inclusion and Diversity. We welcome applications from all suitably qualified candidates, regardless of their race, gender, disability, religion/belief, sexual orientation, or age. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role.

 

Please contact our recruitment team at careersatg4s@uk.g4s.com to discuss any access needs, reasonable adjustments or additional support that may be required at any point during the recruitment process.

 

#LI-RG1 

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