Payroll Officer

Payroll Officer

Purpose
To perform the monthly Payroll related activities in compliance to company policies and procedures.

Key Responsibilities
● Administer various benefit schemes i.e.UIF, Funeral Benefit, Medical Aid, Provident Fund,
Balancing of Medical Aid.
● Ensure inputs are captured correctly and in accordance to the monthly procedures list for salaries
personnel.
● Administer Loan Deductions, Reference Changes, SIRA, Timesheet Entry and Stop pays accurately.
● Consolidate various reports and outputs during the month end.
● Prepare EFT and Bank Transfer Disc.
● Perform salary reconciliations according to approved processes.
● Ensure proper filing and record keeping according to approved company processes.
● Ensure that company policies are adhered to.
● Prepare month end payroll journals and accurately perform all balance sheet payroll related
reconciliations within the set month end timeliness.
● Ensure all payroll clearing accounts are fully reconciled and variances well supported.
● Maintain confidential, organized personnel and payroll files for audit readiness.
● Ensure all payroll activities adhere to local labor laws, tax regulations, and employment contracts.
● Responsible for the reporting of monthly payroll related group controls and ensuring audit requests are correct and submitted on time.
● Primary contact for all payroll related external audit requests
● Actively identify operational efficiencies through innovation to improve processes and build business sustainability.
● Attend payroll queries and give employees timeous feedback.
● Ensure queries are captured and processed correctly.
● Escalate unresolved pay queries timeously

●Participate in the design/ development/ review/ implementation and monitoring of the
branch/region/national safety plans for each year.
● Participate in safety forums created by company for example safety meetings and safety talks
● Report all safety incidents to the relevant people
● Discuss all safety incidents on all levels
● Follow-up on any activities assigned through safety meeting/committee/representative/management
● Attend safety education and refresher programmes
● Comply with safety policies and procedures at workplace
● Distribute safety information as and when required

Skills/ Attributes
● MS Office Computer skills
● Planning and Coordination
● Understanding the organisational environment
● Supporting and working with others
● Delivering objectives
● Dealing with complexity
● Delivering great customer service
● Sharing and Cooperating
● Attention to detail
● Ability to work under pressure
● Work well under pressure
● Management reporting

Qualifications & Experience
● Degree in Accounting /Finance or any related degree
● 3-4 years experience in payroll with accounting environment experience
● Working knowledge of VIP essential
● Experience with processing of wages and Salaried payrolls essential
● Knowledge of Bargaining Councils would be advantageous
● Sound understanding of Botswana Employment Laws
● Knowledge of Accounting principles and practices and employee benefits, UIF and payroll
administration.
● Reconciliations experience and knowledge of company policies and procedures
● Experience with VIP systems and through understanding of Easy Roster

"At G4S, we embrace diversity in all forms, welcoming applications from qualified individuals
irrespective of gender, race, religion, disability or any other background. Join us in our commitment to diversity"

To apply, please scan and attach your updated CV and cover letter, with at least three (3) reference letters, certified copies of qualifications and certified copies of national identity card to https://atscareers.g4s.com not later than 6 November 2026.

Applications must be addressed to;

The Human Resources Director
G4S (Botswana) Limited
P.O Box 1488
Gaborone

NB: Only short-listed applicants will be contacted. If you do not hear from us within 2 weeks from the closing date above, please consider your application to have been unsuccessful.