Purchasing Clerk

Business Hub - Purchasing Clerk

G4S Care and Rehabilitation Services

HMP Parc, Bridgend, CF35 6AP

Salary £28,071.20 per annum

Permanent - Full Time (40 hours per week)

Benefits:  Company Pension, free on-site parking, on-site canteen,  ongoing training and development and access to High Street Shop discounts.

Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. HMP & YOI Parc accommodates 1800 convicted male adult prisoners and remand/ convicted young offenders and young people in a secure but modern environment.</p>

We are looking for a Purchasing Clerk to join our Business Hub based at HMP & YOI Parc to assist in the smooth and efficient ordering and expediting of purchase requisitions by providing sound administrative support and assistance in related issues</span>

Key Responsibilities

• Processes purchase orders from requisition to completion
• Manage the full processing of Prisoner catalogue orders, including verifying approved items and submitting orders to vendors.
• Accurately update and reconcile CMS and charge prisoners' accounts.
• Maintain and update purchasing records and tracking systems.
• Financial accountability for transactions made on the company credit card.
• Manage company vehicles & car hires as required.</span>
• Establish and maintain positive working relationships with suppliers
• Attend and contribute to prisoner meetings as required.
• Serve as the primary point of contact for all purchasing-related queries from staff and prisoners.
• Manage and operate various I.T systems and digital portals for purchasing and bookings.
• Coordinate travel and accommodation requests for staff
• Dealing with general daily queries and ensuring the day to day needs of the business are met.
• Assist in the promotion of creating a positive Health & Safety culture across the site leading by example, this includes reporting accidents and near misses in a timely manner & follow the applicable safe systems of work for the role.</span>

The duties and responsibilities listed within this job description are not exhaustive and the job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary from time to time.

Essential Skills

• Educated to GCSE Level
• Experience of working in a busy office /department
• Ability to multi-task
• Excellent organisational skills; a detail-oriented approach
• Reliability under pressure

Desirable Skills

• Previous experience of working within a purchasing department

If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.

HMP Parc encourages applications from Welsh speakers.

For more information on HMP Parc, please visit https://hmpparc.co.uk/

Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process.

G4S Care and Rehabilitation Services is committed to safeguarding and promoting the wellbeing of children and adults at risk and each employee is expected to support these goals.

Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act. 

You must be eligible to work in the UK and you will need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role.

G4S is the International business of Allied Universal, the world’s leading security and facility services provider and trusted partner to more than 400 of the Fortune 500. Allied Universal delivers unparalleled customer relationships, innovative solutions, cutting-edge smart technologies and tailored services that enable clients to focus on their core businesses. With operations in over 100 countries and territories, Allied Universal is the third largest private employer in North America and seventh in the world. Annual revenue is approximately $23 billion. There is no greater purpose and responsibility than serving and helping to safeguard customers, communities and people. For more information, visit g4s.com.   In the UK, the company has an extensive network of offices and more than 31,000 employees.