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Security Administrator

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Job Reference: EHO/1001/RS
Number of Positions: 1
Job Category: Secretarial and Administration
Contract Type: Full Time
Salary: £27,000 - £30,000 Depending on experience
Location: London
G4S Region: UK & Ireland
Country:United Kingdom


G4S Business Unit:
Closing Date: July 15, 2017

Job Introduction:

G4S, a FTSE 100 company, is the world's leading provider of security solutions, with operations in over 100 countries; we are also the largest Security Services Company in the U.K. With over 500,000 employees, our success depends on their commitment and competence.

An exciting opportunity has arisen for a Security Administrator to join the Regional Security Business in London.

Providing administrative support to the South East England Asset Protection Manager and the Security Team, the job holder will be responsible for promoting and maintaining a secure business environment. Protect assets personnel, property, information and reputation.

You will also be tasked with safeguarding against economic loss and business disruption.

Role Responsibility:

  • Maintenance of electronic/paper filing systems, databases and contact lists.
  • Collate and produce pre-reading material for internal and external committees and meetings and assist in the preparation of reports and presentations.
  • Together with the Asset Protection Coordinator, maintain the management and issue of Parking Permits.
  • Ad-hoc administrative duties, i.e. couriering of documents or equipment, replies to letters and e-mails, arranging hospitality, photocopying and faxing.
  • Maintenance of Asset Protection Financial Invoicing System.
  • Coder SAP SERP – process and check invoices.  Forward for approval.
  • SAP EMS Assistant – process expenses on behalf of Security Team.
  • Global Credit Card – manage procurement and payment on departmental spend.
  • Maintenance of Directors Invoices – House alarms and monitoring systems.
  • Audit and Banking of Car Parking cash.
  • Assist in the updating and reissuing of all documentation and the filing and archiving of electronic and hard copy documents.
  • Livelink coordinator for security team.
  • TRIM coordinator for security team.
  • Undertake the ordering of departmental consumables such as stationery, printer supplies and miscellaneous items.
  • Regular review and destruction of confidential information held within the Security Department.
  • Develop a network of contacts with all departments and services and assist with Security Audits.
  • Act as a focal point for incoming enquiries and requests for assistance ensuring all requests are handled by the appropriate individual.
  • Accommodation Focal Point.
  • HSSE Focal Point.
  • Undertake any other reasonable duties delegated by Asset Protection Management.

The Ideal Candidate:

  • Excellent  financial and I.T. skills desirable.
  • Confident and able to communicate with people at all levels.
  • Need for confidentiality and integrity and compliance with Group Business Principles.
  • Excellent team player that can respect and work within the agreed Facility Management set of core behaviours and values that demand openness, honesty, trust, mutual respect and support for all Facility Management team members.
  • Possess excellent organisational skills.
  • Be prepared to accept responsibility and be able to work under pressure and to challenging deadlines.
  • Flexible, self-motivated and reliable.
  • Comply with standards of behaviour and dress code.
  • Display Customer Service attitudes and behaviours.

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Please Note: The application deadline for this job has now passed.

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