Transport Coordinator Belfast, United Kingdom 8.72 hourly
Transport CoordinatorLocation: Belfast, United Kingdom | Salary: 8.72 hourly | Posted: 9 Mar 2020 | Closes: 8 Apr 2020 | Business Unit: UK Secure Solutions | Contracted Hours: Full-time | Employee Status: Permanent | Reference: 2000008R
SERVICE FUNCTION PROFILE – TRANSPORT CO-ORDINATOR Purpose: To be responsible for ensuring vehicles are maintained / serviced as per the clients guidelines, kept clean and in a serviceable condition and are available for operational duties Main Responsibilities
Maintain a service schedule ensuring that vehicles are safety inspected and serviced in accordance with guidelines.
Book vehicles in for servicing utilising Transport Services Branch systems and deliver vehicles at appointed time.
Transport vehicles to and from the clients workshops and external garages for repairs and servicing.
Carry out weekly inspections of fleet vehicles and take appropriate diagnostic and corrective action.
Provide detail to District/Department as directed of vehicles available for operational use.
Check and top up oil and fluid levels.
Check vehicle equipment, e.g., first-aid kits and fire extinguishers and replenishing as necessary.
Monitor tyres and wheels for damage/wear and arranging replacement through Transport Workshops, as necessary.
Wash vehicles and clean and vacuum interiors.
Respond to breakdowns and/or organising breakdown repairs.
Maintain petrol usage records and completing petrol returns on a monthly basis, this would include where applicable supervising the delivery of bulk fuel to sites.
Ensure radio functionality is maintained and arrange repairs as required.
Change punctured tyres.
Ensure vehicle log books and any relevant records systems are maintained and updated as appropriate.
Maintain in a tidy condition any garages.
Take care of / maintain an adequate stock of vehicle consumables and accounting for stock.
Ensure that equipment, e.g., portable power packs are maintained.
Undertake other miscellaneous duties periodically, e.g., assisting with the transport and placement of traffic cones, collecting and delivering of items and liaising with contractors with regard to the maintenance of equipment.
Dependent on operational demand perform duties in other locations.
Provide customer service
Complete administration procedures ref vehicles including were applicable fuel cards
Maintain a record management system for maintenance of vehicles
Input, present and retrieve data using a computer connected with role.
Review, retain and dispose of records and information
Process incoming telephone calls
Organise and record meetings – fleet vehicles
Participate in meetings – Fleet vehicles
Manage and support diary events
Gather and disseminate information pertaining to fleet to support police vehicle mobility for operational duties
Liaise with external private and public bodies in the course of their operational duties e.g. private mechanical repair businesses and PONI.
Make best use of technology
Maintain standards of professional practice
Maintain standards for security of information
Comply with Health and Safety Legislation (including responsibility for identifying within their area of responsibility any risk and taking reasonable risk mitigation actions to protect themselves and other employees)
Comply with Data Protection Act 1998
Comply with company standing orders
Promote equality, diversity and Human Rights in working practices
Work as part of a team
Care and maintenance of ancillary stock and associated vehicle maintenance equipment
Cleaning of vehicles
Transport vehicles for servicing / maintenance work and subsequent collection of vehicles
The Ideal Candidate
Applicants must possess a full valid driving licence (including categories C & D) and have access to a car suitably insured for business use.
Must be in good health and have a good level of physical fitness to cope with the demands of the role
Secondary Level education to a minimum of GCSE or equivalent level, grade level C or above in Math’s & English
Have an aptitude for attention to detail and the maintenance of accurate records;
Demonstrate a strong customer focus in delivering services.
Previous experience in automobile / motor vehicle mechanical work
Basic skills in IT, Microsoft Word, Outlook etc.
Good oral and written communication skills;
An aptitude for attention to detail and the maintenance of accurate records;
The ability to remain calm and focused within a pressurised environment;
A strong commitment to delivering excellent customer service; and
The ability to work as part of a team.
Problem solving skills
Ability to work on own initiative
- 20 days annual leave plus 8 bank holidays - subject to shift pattern and accrual
- Workplace Pension Scheme
- Great 4 Savings Employee Discount Scheme
- Progression, training and development opportunities
About the Company
G4S is the world's leading global, integrated security company specialising in the delivery of security and related services to customers across six continents. We specialise in outsourced business processes and facilities in sectors where security and safety risks are considered a strategic threat. We operate in over 90 countries. We have a truly global business with large established market positions in developed markets and outstanding positions in fast growing emerging markets. G4S has a unique global footprint, employing more than 570,000 people world-wide, and are the largest security solutions provider in the world.
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