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Security Compliance Administrative Assistant San Francisco, California $60000

Security Compliance Administrative Assistant

Location: San Francisco, California |
Salary: $60000 |
Posted: 25 Aug 2020 |
Closes: 25 Sep 2020 |
Job Type: Permanent & Full-time |
Business Unit: US Secure Solutions |
Region / Division: North America |
Reference: G4S/TP/L2985559/196612

Job Introduction:

Hiring Now!

The world's leading private security organization, G4S, has an immediate job opportunity for a Compliance Administrative Assistant. The Compliance Administrative Assistant is responsible for tracking and maintaining employee files and training for our customers served by G4S. This position provides direct support to the Management Team and performs clerical duties to include: Answering phones, photocopying, mail distribution, filing, data entry, handling confidential information, and coordinating special projects. The Administrative Assistant will perform a wide range of administrative and general support duties of a highly responsible and confidential nature

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

  • Major Medical, Dental and Vision
  • Paid vacation
  • 401K
  • Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

  • Critical Illness
  • Accident Insurance
  • Whole Life Insurance
  • Individual Short-Term Disability
  • Pre-Paid Legal Services
  • Identity Theft Services
  • Pet Insurance

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

  • RxCut Pharmacy Discount Program
  • Doctor on Demand
  • Qualsight LASIK Savings
  • Perks at Work: G4S Employee Discount Program
  • Alliant Credit Union
  • Purchasing Power
  • Active & Fit: G4S Fitness Center Membership
  • FinFit: Financial Wellness Program
  • DailyPay: Access your pay when you need it

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

#SNF


Role Responsibility:

Specific Duties and Essential Functions

  • Onboarding and Offboarding employees, retaining training rosters and data
  • Maintain state licensing compliance as directed to include; Issuing ID’s and keying training and licenses into HRIS.
  • Act as liaison between client and employee regarding implementation of policy and procedure
  • Maintain administrative and various office files including personnel files, client files, etc. according to company policy; Ensure compliance with EEO guidelines; Facilitate year end reporting per corporate direction to ensure compliance; Respond to outside audits as necessary;
  • Client Contact Management; Enter new clients into the PeopleSoft system; Keep system updated, setup and review non-labor items for each client
  • Payroll/Labor Scheduling; Assist as requested to complete payroll in a timely manner; Coordinate with operations staff to facilitate timely completion of payroll
  • Human Resources/Recruiting/Hiring; Post positions as requested, manage ATS process including applicant flow and hiring process, manage workers comp process including year-end reporting, process new hire paperwork, process terminations, and provide reports 
  • Organize, coordinate, and negotiate rates of travel arrangements
  • Assist with other duties as required


The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent

Type and Length of Specific Experience Required

  • Must possess a minimum of two (2) years of administrative experience in a fast-paced, diverse business environment
  • Must possess demonstrated knowledge with Microsoft Office applications and Google Suite, specifically Microsoft Excel and Google Sheets
  • Must possess the ability to perform tasks using office management technology including mobile devices, PDAs, Outlook, Google Drive, SharePoint, Quantum, Citrix.
  • Work history must include demonstration of each of the following:
    • Analytic and critical thinking skills
    • Ability to prioritize workload based on urgency
    • High level of competency with advanced computer systems

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Subject to a drug screen to the extent permitted by law
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment:         Office; no exposure to extreme temperatures is expected

Major activity:        Working on PC while sitting; telephone use

Physical efforts to carry out job duties:  Limited, to include some standing, bending, limited stretching and reaching


About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

G4S will consider qualified applications with criminal histories in a manner consistent with applicable federal, state, and local laws.

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://g4s.us/en/Contact-Us/Local-Offices


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