Prosecutions Administration Assistant

Location: Lincoln |
Salary: £17,500 per annum based on 40 hours per week |
Posted: 13 Aug 2019 |
Closes: 27 Aug 2019 |
Job Type: Permanent & Full-time |
Region / Division: UK & Ireland |
Reference: G19103

Job Introduction:

In 2012 G4S and Lincolnshire Police formed a Strategic Partnership and we are now currently looking for an individual who is interested in joining us as a Prosecutions Administration Assistant.

This is a full time position for 40 hours per week. The post is based at Lincolnshire Police Headquarters, Nettleham. The benefits of working from this location include; free car parking and 24 hours use of a free gym.

The successful candidate will be required to work within a multi-disciplinary department, maintaining and interrogating computer systems, to quality control the accuracy and validity of information held in accordance with Force Policy, National Guidance and the Data Protection Act 1984. They will provide support and assistance within the department ensuring the smooth operation of its core tasks and support operational officers.  The successful candidate will promote equality of opportunity to the people of Lincolnshire and treat all individuals fairly with dignity and respect whilst providing a high quality, customer focused administrative support.

Please note that, due to the nature of security checks undertaken, applicants must have 3 years continuous residency in the UK up to the date of the application.


Role Responsibility:

  • Responsible for the inputting, updating, maintenance and quality control of information onto Police, National and other force computer systems in accordance with policies and directives current at the relevant time.
  • Carry out accurate and prompt maintenance of manual and computerised records to ensure the integrity of data held, in line with company policies and procedures so that all information is readily available and accessible.
  • Administer process and progress Magistrates and Crown Court case files; carry out data input; update, maintain and quality assure case file information held on appropriate computer systems and where appropriate in paper format for  transmission to HMCTS and the CPS in accordance with national and locally agreed standards for quality and timeliness.
  • Create electronic case files in relation to criminal investigations and associated offences arising from work generated by Lincolnshire Police and partners, including outside agencies and other police forces where appropriate. Input and update court hearing results as appropriate.
  • Act as the point of contact and liaison for case file progression. Analyse directions assess for further requirements and process ensuring timeliness is complied with. Respond to enquiries, correspondence and requests for further work and information by partner agencies, HMCTS, the CPS, members of the public, solicitors, insurance companies and the Motor Insurer’s Bureau as required and provide the appropriate advice, guidance and support as necessary and in accordance with establish protocols.
  • Ensure that all associated correspondence is quality assured, recorded and/or updated on appropriate systems/databases within specified time frames. Provide feedback, advice and guidance to officers and supervisors on the quality of case files and content of notices, traffic offence reports and other case file material as appropriate.
  • Work in partnership with but not limited to Lincolnshire Police, Partner Agencies including HMCTS and the CPS and other Police Forces to maintain and strengthen the commitment to improve customer service.
  • If required attend and give evidence at court.
  • Support other units within the CJS as required.
  • Undertake other clerical and administrative tasks as required including maintenance of data quality.
  • Assist in training and to carry out other duties as may be required from time to time within the general scope of the post.


The Ideal Candidate:

Key Competencies

  • Acting Professionally
  • Dealing with Changing Circumstances
  • Delivering Great Customer Service
  • Supporting and Working with Others
  • Sharing and Co-Operating
  • Dealing with Complexity

Essential Skills and Knowledge

  • Experience of data input and retrieval and experience of working within an administrative role.
  • Excellent written, oral, inter-personal and communication skills.
  • Sound analytical and problem solving skills.
  • Demonstrates a methodical approach to work with the ability to plan, co-ordinate and prioritise
  • Demonstrates the ability to check, collate and analyse information ensuring a high degree of accuracy
  • Demonstrates the ability to assimilate knowledge of relevant force policies and procedures.
  • Ability to work using own initiative

Desirable Skills and Knowledge

  • Experience in dealing and working within a computerised department
  • Demonstrates knowledge of Police Computer Systems/ procedures and working practices
  • Demonstrates knowledge of Microsoft Office packages


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