Procurement Administrator Worksop, Nottinghamshire Competitive

Procurement Administrator

Location: Worksop, Nottinghamshire |
Salary: Competitive |
Posted: 7 Jun 2024 |
Closes: 23 Jun 2024 |
Job Type: Full Time and Permanent |
Region / Division: UK & Ireland |
Reference: G4S/MS/2578

Competitive salary, 5 weeks annual leave pro rata, plus bank holidays, contributory pension scheme after 12 months service, free on site parking

Job Introduction:

We have an exciting opportunity to join our Finance Team as a Procurement Administrator. If you enjoy delivering a high quality service, problem solving, and working in a busy environment, then this could be the ideal role for you. You will be responsible for the administration duties of new and existing supplier registration, dealing with general procurement queries via e-mail and telephone, monitoring compliance with preferred suppliers, and looking for opportunities to make cost savings by reviewing spending.


In return, we offer a competitive salary, 5 weeks' holiday, plus bank holidays, entry into our contributor pension scheme (after 12 months service), various employee discount schemes, Perks at Work, and free on-site parking.


Allied Universal®, a leading security and facility services company, provides proactive security services and cutting-edge smart technology to deliver tailored, integrated security solutions that allow clients to focus on their core business. Our acquisition of G4S in 2021 expands our footprint and infrastructure on a global and local level. Through our vast network of more than 800,000 employees, we leverage global best practices in communities all over the world. Operating in around more than 80 countries with revenues of $18 billion, we are supported by efficient processes and systems that can only come with scale to help deliver our promise locally: keeping people safe so our communities can thrive. We believe there is no greater purpose than serving and safeguarding customers, communities, and people in today’s world. Allied Universal is There for you™. For more information, please visit www.aus.com.


The successful candidate will be required to provide original documentation for detailed screening and vetting processes. These documents may include your passport, drivers license, utility bill (dated in the last 3 months), HMRC letter, an original bank statement, an original payslip, your birth certificate, a valid share code.



Role Responsibility:

Key Accountabilities:

  • Placing uniform orders for new and existing operations personnel with external suppliers, via the company purchasing system.
  • Checking invoices for services against operational records to ensure charges are valid and accurate.
    Raising invoice queries with suppliers and the FSSC.
  • Placing orders for all other purchasing from approved suppliers, as requested by operations personnel, via websites and the company purchasing system.
  • Supporting the team in all other duties as directed by the PSS Supervisor.

Adhoc Tasks:

  • Maintaining/ reporting on catalogs on the Ariba system to ensure they are the latest version
  • Support suppliers using Ariba for any order/invoice queries
  • Run reports in Ariba to monitor PO compliance
  • Reviewing non catalogue orders on a rotational basis.

The Ideal Candidate:


  • Strong skills in MS Excel, MS Word, MS PowerPoint
  • Numerate and Literate
  • An understanding of SAP/Ariba and Oracle preferred but not essential


  • A good understanding of the Procurement P2P process
  • Experience of working in a busy Procurement/Finance environment
  • Studying towards CIPS not essential but advantageous

Personal Qualities

  • Should possess the drive to deliver a high quality service
  • Ability to problem-solve escalated issues
  • Ability to self-motivate to deliver against agreed service levels
  • Team player must be willing to help, support and encourage colleagues
  • Good time management skills to ensure own and team targets are prioritised
  • Ability to keep calm and work well under pressure

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