Procurement Administrator

Location: Worksop, Nottinghamshire |
Salary: Competitive |
Posted: 11 Oct 2021 |
Closes: 17 Oct 2021 |
Job Type: Full Time and Permanent |
Region / Division: UK & Ireland |
Reference: G4S/MS/2200

Competitive salary, 25 days holiday plus bank holidays, contributory pension scheme, life assurance, free parking

Job Introduction:

An exciting opportunity has arisen in our Shared Services team for a procurement administrator. This is an excellent opportunity for someone with the enthusiasm and the drive to deliver a high-quality service. The role is permanent, full time, 40 hours per week over 5 days, 08.30 until 17.00. The role involves placing orders for new and existing operations personnel with external suppliers using the company purchasing system. Accurate checking and raising of invoices, supporting the team, running reports and monitoring purchase order compliance. In return, we offer a competitive salary, 25 days holiday plus bank holidays, a contributory pension scheme, life assurance and free parking.

Allied Universal®, a leading security and facility services company, provides proactive security services and cutting-edge smart technology to deliver tailored, integrated security solutions that allow clients to focus on their core business. Our acquisition of G4S in 2021 expands our footprint and infrastructure on a global and local level. Through our vast network of more than 800,000 employees, we leverage global best practices in communities all over the world. Operating in around more than 80 countries with revenues of $18 billion, we are supported by efficient processes and systems that can only come with scale to help deliver our promise locally: keeping people safe so our communities can thrive. We believe there is no greater purpose than serving and safeguarding customers, communities, and people in today’s world. Allied Universal is There for you™. For more information, please visit

Role Responsibility:

Key responsibilities and accountabilities of the role

  • Placing uniform orders for new and existing operations personnel with external suppliers, via the company purchasing system.
  • Checking invoices for services against operational records to ensure charges are valid and accurate.
  • Raising invoice queries with suppliers and the FSSC.
  • Placing orders for all other purchasing from approved suppliers, as requested by operations personnel, via websites and the company purchasing system.
  • Supporting the team in all other duties as directed by the Team Supervisor.
  • Adhoc tasks.
  • Maintaining/reporting on catalogues on the Ariba system to ensure they are the latest version.
  • Support suppliers using Ariba for any order/invoice queries.
  • Run reports in Ariba to monitor PO compliance
  • Reviewing non-catalog orders on a rotational basis.

Key competencies

  • Strong skills in MS Word, MS Powerpoint
  • Numerate and literate
  • A good understanding of the procurement P2P process
  • Experience of working in a busy Procurement/Finance environment.
  • Ability to problem solve and escalate issues.
  • Ability to self-motivate to deliver against agreed service levels.
  • Team player must be willing to help, support and encourage colleagues.
  • Good time management skills to ensure own and team targets are prioritised.
  • Ability to keep calm and work well under pressure.

It is G4S’ current policy (subject to the Equality Act 2010), in the light of the specific work being undertaken, that all [employees] must be fully vaccinated or have had the relevant [“full”]Covid-19 vaccinations [(including any “waiting period”)]  by their commencement date.

Legitimate description:

G4S will consider its obligations under the Equality Act 2010 and whether or not, in the circumstances of any protected characteristic under that legislation, any exemption or variation to the vaccination policy should be exceptionally applied.

The Ideal Candidate:

Essential skills and knowledge

  • Ability to keep calm and work well under pressure.

Desirable skills and knowledge

  • Studying towards CIPS
  • An understanding of SAP/Ariba and Oracle is preferred but not essential

Please note, this role does not qualify for a visa under the current Government guidelines therefore to be considered for this role you must already have the right to work in the UK. Re-location costs will not be granted. You must live in reasonable commuting distance of Worksop.

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