Payroll and Contract Administrator

Location: Croydon, Surrey |
Salary: £22,000 - £25,000 |
Posted: 25 Apr 2022 |
Closes: 9 May 2022 |
Job Type: Full Time and Permanent |
Business Unit: UK Facilities Management |
Region / Division: UK & Ireland |
Reference: 11175

Role Responsibility:




Croydon Hospital

£22,000 - £25,000 per annum + plus benefits

40hrs, Full Time, Permanent


As a leading Facilities Management company, G4S FM improves the lives of millions of people across the UK and Ireland by creating productive, safe and smooth working environments. We support the efficient delivery of front line services in critical environments for the private sector, national and local government agencies.


Croydon University Hospital contract is primarily based in Croydon, with the main site being Croydon University Hospital but also covers a number of satellite sites in the local area.


We have an exciting opportunity for a Payroll and Contract Administrator to join our team. This is a full time role working 40 hours per week Monday to Friday; 8:30-17:00 


As Payroll and Contract Administrator you will be expected to support and manage the office administration of the G4S Croydon Hospital contract.


Key Responsibilities will include:


  • To manage and complete general administrative duties for Croydon Hospital FM contract, and support other contracts where needed, including answering phone calls, filing, printing and photocopying, liaising with Regional HR Advisor where possible

  • To manage the purchase ordering process and systems to include the whole process from cradle to grave for the contract with consultation and approval of the Contract Manager

  • To monitor and review cost tracking and financial commitment reports, flagging issues of concerns to management.

  • To fully administer the G4S payroll process to include; new starters, variations, leavers, overtime and exceptions, pay queries (with support of Site Co-ordinators and Contract Management).

  • To manage the supply and use of agency staff, raising requests via IQN, ensuring timesheets are submitted and the agencies are paid accordingly.

  • To maintain and develop a good filing system (to also include electronic databases and systems). This will also include maintaining an excellent archiving process and procedures.

  • To ensure all sites have relevant paperwork to ensure an effective recording keeping both on site and in the office with regards to all service streams provided as per the Contract Specifications.

  • To maintain and order with approval of the Contract Manager stationary supplies and all other materials, consumables and equipment. Liaising with suppliers where required

  • To prepare contract reports in conjunction with Management.

  • To attend meetings and record minutes of meetings when asked upon.

  • Having a flexible approach to service provision is essential and the contents of this job description may therefore be required to be amended from time to time in line with contractual obligations and working requirements.

  • Order and deliver equipment, consumables and updated paperwork to units responsible for carrying out stock checks.

The Ideal Candidate:


Essential Criteria:


  • Experience in processing payroll

  • Flexible

  • Good attention to detail

  • Professional telephone Manner

  • Proactive approach

  • Confidentiality 

  • Customer Service Focused

  • Intermediate knowledge of Microsoft office/Google software

  • Quick to Learn


Additional Company Benefits available:


  • Company pension scheme with employer contributions

  • G4S Life Assurance Scheme

  • Free eye-tests/discounts for VDU users

  • Charity work- Match-IT and Payroll Giving

  • Employee Assistance Programme Scheme (Confidential Counselling Services, 24/7 support specialising in health and medical topics )

  • Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers

  • Progression, training and development opportunities.




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