Payroll Administrator

Location: Oxford, Oxfordshire |
Salary: £33,000 |
Posted: 25 Apr 2022 |
Closes: 23 May 2022 |
Job Type: Full Time and Permanent |
Business Unit: UK Facilities Management |
Region / Division: UK & Ireland |
Reference: 11615

Role Responsibility:



Churchill Hospital

£33,000 per annum

40hrs, Full Time, Permanent


We have an exciting opportunity for a Payroll Administrator to join our team. This is a full time role working 40 hours per week Friday to Tuesday; 8:00-18:00 


As Payroll and Contract Administrator you will be expected to support and manage the payroll of the G4S Churchill contract.


Key Responsibilities will include:


  • To manage and complete payroll duties for Churchill Hospital FM contract, and support other contracts where needed, liaising with Regional HR Advisor where possible

  • Strong analytical, numerical and communication skills

  • Communicate effectively, both written and verbal, with all internal and external stakeholders, in line with company policy and procedures.

  • Understand and remain up to date with current HMRC regulations.

  • Processing of statutory documentation.

  • Ensure deadlines are adhered to.

  • Assist in the production of up to date reports for all stakeholders, as required, so that information is current and accurate.

  • Produce regular ad-hoc statistics and reports, as required, to ensure that accurate up to date information is readily available. 

  • Deal with all associated administration tasks to ensure that the payroll function runs smoothly and effectively.

  • Support other team members to ensure the efficiency of the department is met.

  • To use i-Trent, Kronos and Workforce in the effective delivery of the payroll functions.

  • To monitor and review cost tracking and financial commitment reports, flagging issues of concerns to management.

  • To fully administer the G4S payroll process to include; new starters, variations, leavers, overtime and exceptions, pay queries (with support of Site Co-ordinators and Contract Management).

  • To participate in recruitment campaigns by helping to advertise vacancies, issuing application forms, creating new starter packs, setting up interviews etc.

  • To manage the supply and use of agency staff, raising requests via IQN, ensuring timesheets are submitted and the agencies are paid accordingly.

  • To maintain and develop a good filing system (to also include electronic databases and systems). This will also include maintaining an excellent archiving process and procedures.

  • Having a flexible approach to service provision is essential and the contents of this job description may therefore be required to be amended from time to time in line with contractual obligations and working requirements.

The Ideal Candidate:



Essential Criteria:


  • Experience in processing payroll

  • Strong analytical, numerical and communication skills

  • Able to proritise work

  • Good attention to detail

  • Professional telephone Manner

  • Proactive approach

  • Confidentiality 

  • Customer Service Focused

  • Intermediate knowledge of Microsoft office/Google software

  • Quick to Learn

  • Live within reasonable commuting distance to Oxford.


Additional Company Benefits available:


  • Company pension scheme with employer contributions

  • G4S Life Assurance Scheme

  • Free eye-tests/discounts for VDU users

  • Charity work- Match-IT and Payroll Giving

  • Employee Assistance Programme Scheme (Confidential Counselling Services, 24/7 support specialising in health and medical topics )

  • Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers

  • Progression, training and development opportunities.


It is important that the employer you choose is ready to develop you and your career, offering development opportunities and large scope for progression in the ever-changing facilities management industry. The company provides integrated FM services in a wide range of environments, including healthcare, education, secure environments, and prestigious buildings.

Our values are integral to everything we do. We act with integrity and respect. We are passionate about safety, security and service excellence and we achieve this through innovation and teamwork. We are a sustainable, ethical business and this is key to the ongoing success of G4S FM.

If you believe in our values as much as we do and would like a job that makes a difference, then this is an exciting opportunity.



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