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HR Administrator Wolverhampton £20,324.23

HR Administrator

Location: Wolverhampton |
Salary: £20,324.23 |
Posted: 12 Jan 2022 |
Closes: 9 Feb 2022 |
Job Type: Full Time and Permanent |
Business Unit: UK Central Government Services |
Region / Division: UK & Ireland |
Reference: 11129

Role Responsibility:


G4S Care & Rehabilitation Services

HMP Oakwood, Wolverhampton, WV10 7QD

Salary £20,324.23 per annum

Permanent, Full Time (40 hours per week)

Benefits:  Company Pension, free on-site parking, on-site canteen, local Gym discounts,  ongoing training and development and access to High Street Shop discounts.


HMP Oakwood is an innovative prison which has been highlighted by Her Majesty’s Inspectorate of Prisons as an “Impressive institution, with a culture of decency and respect. Driven by courageous leadership, excellent peer-led initiatives and outstanding management of learning and skills provisions”.


Within Care and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care. HMP Oakwood is one of the largest prisons in England and Wales, providing places for up to approximately 2100 Category C male prisoners.


The successful candidate will be required to provide administrative support to the HR function to ensure quality standards are met in compliance with the employment relevant legislation and Company policy and procedures, with responsibility for the processing monthly payroll for directly employed staff.


Key Responsibilities:

  • Provide administrative support to assist in the smooth running of the onsite HR department.
  • Handle HR enquiries in a professional manner, escalating as appropriate, to resolve queries or enable actions to be taken.
  • As a trained Vetting Contact Point (VCP) undertake Security Vetting interviews for newly appointed staff, subcontractors and renewals, supplying and clarifying information and advising as necessary to ensure that the security screening process complies with both National Offender Management Services and Company standards.
  • Prepare standard letters and other documentation as required, in order to ensure department needs are met.
  • Maintain accurate paper and electronic filing systems so that information can be readily accessed and is up date and GDPR compliant.
  • Support other team members to ensure the efficiency of the department such as attendance at meetings, sick reports and minutes of meetings are taken.
  • Communicate effectively, both verbal and written, with all internal and external stakeholders, in line with company policies and procedures.
  • Collate, produce and distribute regular and ad hoc HR data, statistics and reports so that individuals and departments receive accurate up to date information.
  • Develop and maintain effective systems of work, ensuring that all correspondence and documentation is dealt with in a professional manner.
  • Organise and co-ordinate meetings, diaries, and events ensuring individual and departmental objectives are met.
  • Provide administrative support, including supporting payroll and recruitment activities, to ensure department and business needs are met.
  • Undertake and support managers where appropriate with first line sickness meetings either return to work, staff welfare meetings and first line sick disciplinary meetings.
  • The duties and responsibilities listed within this job description are not exhaustive and the job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary from time to time.
  • Assist in the promotion of creating a positive Health & Safety culture across the site leading by example, this includes reporting accidents and near misses in a timely manner & follow the applicable safe systems of work for the role

The Ideal Candidate:

Essential Skills:

  • GCSE English & Maths or equivalent
  • IT literate, able to use Word, Excel and database software
  • Excellent communication and interpersonal skills
  • Excellent organisational skills
  • Able to work as part of a team
  • Ability to work under pressure


Desirable Skills:

  • Experience of vetting and screening
  • Minute Taking


If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.


Equality and Diversity is an important part of G4S Care and Rehabilitation Services. We actively encourage applications from all backgrounds and are a fully inclusive employer who aims to support all employees to be their true selves. We are happy to discuss any reasonable adjustments for either the role or during the recruitment process


Please note that these vacancies are subject to a 5 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act. 


You must be eligible to work in the UK and must have been resident in the UK for a minimum period of 3 years. You will also need to provide full details of your employment and education history for the last 5 years as part of the security screening process for this role.

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