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HR Administrator Rugby, Warwickshire £20,454.68

HR Administrator

Location: Rugby, Warwickshire |
Salary: £20,454.68 |
Posted: 12 Jul 2021 |
Closes: 26 Jul 2021 |
Job Type: Permanent & Full-time |
Business Unit: UK Central Government Services |
Region / Division: UK & Ireland |
Reference: 10186

Role Responsibility:

HR Administrator 

G4S Custody and Rehabilitation Services

HMP Rye Hill, Rugby, CV23 8SZ

Salary £20,454.68 per annum

Permanent -  Full Time (40 hours per week)

Benefits:  Company Pension, free on-site parking, on-site canteen, local Gym discounts, ongoing training and development and access to High Street Shop discounts.


Within Custody and Rehabilitation Services, the philosophy of our prisons is to rehabilitate offenders and equip them to re-integrate into mainstream society on release. We seek to normalise prison conditions as far as possible to reflect life in the outside community. Our aim is to create an environment in which staff and prisoners feel safe and causes of prison stress are minimised. Central to our philosophy is the relationship between staff and prisoners. Our training and operational practices emphasise the need to treat prisoners with dignity and respect and G4S staff build positive and supportive relationships with the prisoners in their care.  


HMP Rye Hill is a category 'B' training prison situated in the village of Willoughby, near Rugby in Warwickshire, holding approximately 664 sentenced male adults.


We are looking for an experienced HR Administrator to join our busy HR team.The successful candidate will provide administrative support to the HR function in line with Company policy and procedures.


Key Responsibilities

  • Provide administrative support to ensure the smooth running of the department.
  • Create and maintain HR records, both computerised and manual for all staff related issues so that accurate information is kept.
  • Co-ordinate all recruitment activities to ensure compliance with company policies and procedures.
  • Organise and co-ordinate activities e.g. meetings, diaries, events, travel etc. to ensure individual and departmental objectives are met.
  • Collate, produce and distribute regular and ad hoc data, statistics and reports to individuals and departments to meet specified requirements.
  • Undertake security screening activities within the company procedure, liaising where appropriate with external agencies and HO security screening department to ensure company standards are met.
  • Deal with routine HR related queries ensuring appropriate actions can be taken in a timely manner.
  • Administer the payroll system and processes, answering queries to ensure accurate payment.
  • Administering the sickness absence process liaising with Managers to ensure appropriate paperwork is completed
  • Taking minutes at relevant HR related meetings e.g. disciplinary, grievance, sickness management
  • Act in accordance with security and operational instructions at all times to ensure the maintenance of security within the secure environment. (As required by secure establishments).

The Ideal Candidate:

Essential Skills

  • Comprehensive understanding of systems and procedures
  • Ability to use Word, Excel, PowerPoint & Outlook Email & Calendar


Desirable Skills

  • Completion of the CIPD certificate in Personnel Practice
  • Experience in similar role


If you join us, you can be sure that you’ll find a secure, friendly and professional working environment and be given all the support, training and encouragement you need to build and develop a successful career with us.


Equality and Diversity is an important part of G4S Custody and Rehabilitation Services. We actively encourage applications from all diverse groups


Please note that these vacancies are subject to a 10 year checkable history and the strict vetting standards set by G4S and the Secretary of State for the Home Office and are exempt from the Rehabilitation of Offenders Act. 


You must be eligible to work in the UK and must have been resident in the UK for a minimum period of 3 years. You will also need to provide full details of your employment and education history for the last 10 years as part of the security screening process for this role.

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