HR Administrator G4S Secure Solution Centurion ( Head Office ) Market Related

HR Administrator G4S Secure Solution

Location: Centurion ( Head Office ) |
Salary: Market Related |
Posted: 25 Mar 2020 |
Closes: 25 Apr 2020 |
Job Type: Permanent & Full-time |
Business Unit: South Africa - Secure Solutions |
Region / Division: Africa |
Reference: G4S/TP/3620871/188878

Remuneration and benefits will be commensurate with the seniority of the role and in compliance with company remuneration policy and practice.

Job Introduction:

The efficient processing and administration of centralised human resources information, processes, compensation and benefits.


Role Responsibility:

Effective HR Administration:

New Starters

  • Ensure that full vetting process has been followed upon recruitment of new incumbent

  • Process all new starter documents and onboarding pack as per HR Guidelines and policy

  • Provide advice on benefits offered by the Company and ensure that benefits are linked by Payroll

  • Engage on SAGE 300 People and any other legislative systems/portals             



Benefits Administration:

  • Ensure that a resignation letter or dismissal letter is received

  • Exit Interview is conducted for resignations

  • Complete benefit withdrawals (pension fund, UI19 and Certificate of service) and process Medical Aid cancellation/transfer

  •              Other HR/Payroll related Admin

  • Submit monthly payroll related Input to Payroll

  • Administration of any and all Employee movements (Promotions, Transfers, Death, etc.)

  • Responsible for HR related Policies and procedures and the adherence thereof

  • Check regional salary earning analyses to ensure that is correct

  • Ensure that Payroll Approval reaches Payroll as per set deadlines

  • Process Pay Queries

  • Oversee payslip distribution

  • Oversee distribution of Pension Fund Statements and IRP5’s annually

  • Administer Surveys, projects, employee engagements and the like

  • Ensure that requisitions and movements are authorized in line with the DOA

  • Ensure that all HR related input is processed on Easy Roster (i.e promotions, transfers, demotions etc.)

  • Oversee personnel file administration and ensure all documents are on file

  • Process leave, disciplinary outcomes and beneficiary details on Sage 300 People and Easy Roster

  • Check PSIRA registration where required and all other legislated requirements e.g. firearm competency, driver’s license and PDP

  • Submit Benefit Application forms to relevant Benefits partner/Insurer (i.e medical aid & multibenefit forms)

  • Ensure a movement form is processed

  • Terminate on required legislative systems/portals

  • Process Workman’s Compensation Admin

  • Process death claims

  • Process disability claim

  • Ensure that employees update beneficiary forms annually

  • Administer Maternity leave process and ensure the necessary agreements are in place

Timely and accurate reporting and compliance audit/reporting:

  • Compilation of monthly reporting and management information and KPIs

  • PSIRA reconciliation and reporting

  • Provident/Pension Fund claims and outstanding information reporting

  • Provident/Pension Fund reconciliation

  • Various reports as per Managements request 

 Health and Safety:

  • Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.

  • Participate in safety forums created by company for example safety meetings and safety talks

  • Report all safety incidents to the relevant people

  • Discuss all safety incidents on all levels

  • Follow-up on any activities assigned through safety meeting/committee/representative/management

  • Attend safety education and refresher programmes

  • Comply with safety policies and procedures at workplace

  • Distribute safety information as and when required

  • Wear protective clothing all the time





The Ideal Candidate:

  • Diploma or Degree in Human Resources

  • Minimum 5 years experience in a position within Human Resources 

  • SAGE 300 People (not negotiable)


  • Knowledge of administrative procedures

  • Knowledge of South African Labour Law

  • Knowledge of the BCEA


  • SAGE 300 People

  • Communication (written and verbal)

  • Supporting and working with others

  • Delivering objectives


  • Delivering great customer service

  • Sharing and cooperating

  • Dealing with changing circumstances

  • Understanding the organisational environment

  • Attention to detail

  • Work under pressure

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