Events Administrator - Glasgow Glasgow, United Kingdom Up to 19000

We are looking for an Events Administrator to join our Events Team based at the SEC Campus in Glasgow.

This is a key operational role responsible for processing all logistical procurement for the Events function. You will provide general administration support to the wider team. This is a highly focused customer service position with a high proportion of the role focusing on inbound and outbound calls, email correspondence and interacting with the wider casual workforce to drive retention by communicating key messages and ensuring a seamless onboarding experience.

Key Responsibilities:

• Proactively engage with casual workforce to increase fulfilment of events manning from the direct workforce and identify opportunities for upskilling to plug resource gaps
• Seek to mitigate cost exposure by increasing utilisation of local workforce
• Utilise MI provided by Operations Support Analyst to take appropriate actions to maximise utilisation of casual workers
• Coordinate event logistics including uniform supply, transport, welfare supplies and accommodation
• Manage bookings and PO’s including transport, accommodation and arrange ordering of equipment as required
• Understand supplier base and take decisions to improve compliance, consistency and reduce costs
• Liaise with field-based administration and management teams to ensure requirements are met during the deployment of events 
• Ensure governance and compliance of internal processes to support in the management of cost and ensure consistency in ways of working across all areas
• Ordering of office equipment and stationery within budget
• Supporting resourcing and scheduling with obtaining and verifying right to work documents, liaising with HR where required to ensure legal compliance
• Support with licence renewal process
• Management of procurement logs and associated spreadsheets
• Production and administration of service contracts
• Highlighting any overspend or other financial concerns to the finance team and area managers prior to bookings 
• Oracle Purchasing  system superuser, raising purchase orders and recording on appropriate spreadsheets and reporting
• Provide support to finance team as required with month end reconciliation
• Support / POC for workforce with Javelin access issues and issues registering for work to optimise the workforce 
• Manage no show process post event 
• Issue and analyse workforce questionnaires proposing solutions to reduce attrition and increase engagement and utilisation of the workforce
• Liaise with candidate coordinator to improve and successfully manage new starter process  
• Compliance around workforce ID badges 
• Responsible for general administration including printing, answering the phone and document generation

What we're looking for: 

• Experience in an  Administrative role
• Excellent organisation skills
• Attention to detail
• Effective use of Google applications
• Communication both written and verbal
• Basic level of financial awareness
• Strong IT skills

If you want to join a fast moving industry and be part of an events events that will deliver everything from football to concerts then please apply