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Claims / Litigation Administrator London, UK Upto £28,000 depending on experience

Claims / Litigation Administrator

Location: London, UK |
Salary: Upto £28,000 depending on experience |
Posted: 23 Jun 2022 |
Closes: 6 Jul 2022 |
Job Type: Full Time and Permanent |
Region / Division: UK & Ireland |
Reference: G4S/MS/2327

Competitive salary plus 5 weeks annual leave, plus bank holidays, Contributory pension scheme

Job Introduction:

This is a great opportunity to work with our Legal team, as a Claims / Litigation Administrator. We are looking for someone to provide full administrative support to the in-house Legal team. Duties will include maintaining the claims database and reporting systems to ensure that appropriate and sufficient data in inputted for reporting purposes. You will also be required to set up claims and litigation matters on the case management system, including notifying appropriate insurers and other parties, and requesting documents. You will be expected to support the strategy to migrate towards a paperless working environment. This role will be based from the London office, however, there are currently opportunities to work from home.


Allied Universal®, a leading security and facility services company, provides proactive security services and cutting-edge smart technology to deliver tailored, integrated security solutions that allow clients to focus on their core business. Our acquisition of G4S in 2021 expands our footprint and infrastructure on a global and local level. Through our vast network of more than 800,000 employees, we leverage global best practices in communities all over the world. Operating in around more than 80 countries with revenues of $18 billion, we are supported by efficient processes and systems that can only come with scale to help deliver our promise locally: keeping people safe so our communities can thrive. We believe there is no greater purpose than serving and safeguarding customers, communities, and people in today’s world. Allied Universal is There for you™. For more information, please visit


Role Responsibility:

  • Daily recording/inputting and distribution of incoming post
  • Daily monitoring and maintenance of the Legal claims email in-box
  • Daily monitoring of the MOJ portal for new claims
  • Daily filing/scanning - ensuring that it is complete and accurate
  • Completing the procedural requirements for the setting up and notification of new claims
  • Uploading, maintaining and updating information on established databases
  • Recording monthly legal spend accruals and invoices, and maintaining spreadsheet
  • Assisting the Legal team and insurers (as appropriate) by requesting documentation and wage details
  • Referring employees for rehabilitation service when notified by the business
  • Drafting file closure reports and archiving closed files
  • Carrying out the Legal team’s other archiving requirements
  • Chasing and liaising with the accounts team in relation unpaid invoices
  • Ordering stationery for the Legal team
  • Carrying out effectively the day-to-day administrative tasks and adhoc projects assigned by manager and team members

The Ideal Candidate:

  • Minimum of 1 years’ experience in an office environment
  • Minimum of 5 GCSE’s attained at grades A-C or equivalent.  University qualification desirable but not required
  • Must be fully computer literate and a proficient user of Microsoft Word and Excel as a minimum
  • Excellent communication, written & verbal skills
  • Ability to time manage and prioritise, and to and work under pressure to meet deadlines
  • Ability to work independently, show initiative
  • Ability to work quickly and efficiently
  • Methodical and thorough approach to work

The successful candidate will be required to provide original documentation for detailed screening and vetting processes. These documents may include your passport, drivers license, utility bill (dated in the last 3 months), HMRC letter, an original bank statement, an original payslip, your birth certificate, a valid share code.

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