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Claims and Litigation Administrator Gillingham Street, SW1V 1HU - Home based Competitive, depending on experience

Claims and Litigation Administrator

Location: Gillingham Street, SW1V 1HU - Home based |
Salary: Competitive, depending on experience |
Posted: 11 Jan 2021 |
Closes: 24 Jan 2021 |
Job Type: Permanent & Full-time |
Region / Division: UK & Ireland |
Reference: G4S/MS/2070

Competitive salary, 25 days holiday plus bank holidays, contributory pension scheme, life assurance

Job Introduction:

An exciting opportunity has arisen in our busy legal department for a Claims and Litigation Administrator. Reporting directly to the Litigation Team Manager. This is a home-based full-time position providing full administration support to our in-house legal team.

G4S is the leading global integrated security company specialising in the provision of security products, services and solutions. The group is active in more than 110 countries, is the largest employer quoted on the London Stock Exchange with over 623,000 employees and has a secondary stock exchange listing in Copenhagen. We specialise in outsourced business processes and facilities in sectors where security and safety risks are considered a strategic threat.

Role Responsibility:

Main Purpose of Role:

  • To provide full administrative support to the in-house Legal team
  • To maintain the claims database and reporting systems and ensure that appropriate and sufficient data is inputted for reporting purposes
  • To set up claims and litigation matters on the case management system including notifying appropriate insurers and other parties, and requesting documents
  • To support the strategy to migrate towards a paperless working environment

Key Accountabilities:

  • Daily recording/inputting and distribution of incoming post
  • Daily monitoring and maintenance of the Legal claims email in-box
  • Daily monitoring of the MOJ portal for new claims
  • Daily filing/scanning - ensuring that it is complete and accurate
  • Completing the procedural requirements for the setting up and notification of new claims
  • Uploading, maintaining and updating information on established databases
  • Recording monthly legal spend accruals and invoices, and maintaining spreadsheet
  • Assisting the Legal team and insurers (as appropriate) by requesting documentation and wage details
  • Referring employees for rehabilitation service when notified  by the business
  • Drafting file closure reports and archiving closed files
  • Carrying out the Legal team’s other archiving requirements
  • Chasing and liaising with the accounts team in relation unpaid invoices
  • Ordering stationery for the Legal team
  • Carrying out effectively the day-to-day administrative tasks and adhoc projects assigned by manager and team members

The Ideal Candidate:

Job Holder Specification:

  • Minimum of 1 years’ experience in an office environment
  • Minimum of 5 GCSE’s attained at grades A-C or equivalent.  University qualification desirable but not required
  • Must be fully computer literate and a proficient user of Microsoft Word and Excel as a minimum
  • Excellent communication, written & verbal skills


  • Ability to time manage and prioritise, and to and work under pressure to meet deadlines
  • Ability to work independently, show initiative
  • Ability to work quickly and efficiently
  • Methodical and thorough approach to work

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