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Administrator , Ireland 12.00 hourly

Administrator

Location: , Ireland |
Salary: 12.00 hourly |
Posted: 11 May 2022 |
Contracted Hours: Full-time |
Employee Status: Permanent |
Reference: 76

G4S Secure Solutions (IRE) are seeking an experienced Administration professional to join our lively team located on a client site within the city center . This position is permanent with a view to start immediately for the right candidate.

Administrator/Receptionist Role

The Receptionist/Administrator is responsible for reception duties, this role also involves administrative support for various departments. This is a varied role working as part of a busy site.

Main Duties:

  • Operating switchboard and directing calls in a professional manner
  • Sending shipments by courier & handling outgoing post
  • Managing and ordering stationery and other essential office stock
  • Manage and deal with the day-to-day queries from the business and our vendors, escalating issues where necessary
  • Setting up new vendors on purchasing system.
  • Maintain & manage the department Time Management System
  • Co-ordinate and deliver weekly Site Communications newsletter
  • Manage hotel bookings when requested
  • Manage and approve new mobile phone applications
  • Manage and process corporate card approvals
  • Complete Weekly Safety Metrics Report
  • Manage the local service awards process and recognition vouchers for the site.
  • Provide Admin Support for various departments
  • Responsible for Meeting Room Booking system
  • Responsible for managing records and files
  • Ad hoc project support as required.

Requirements

  • Personable, friendly, enjoys interacting with a variety of stakeholders.
  • Excellent verbal & written communication skills
  • Fluent English.
  • Excellent organisational/time management skills
  • Strong interpersonal skills
  • Ability to prioritise tasks efficiently and work on own initiative
  • Ability to adapt to a fast paced, hands-on environment
  • Strong Microsoft suite skills (particularly Outlook, Word, and Excel).


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