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Administrative Support Specialist Savannah, Georgia $18.00

Administrative Support Specialist

Location: Savannah, Georgia |
Salary: $18.00 |
Posted: 20 Jul 2020 |
Closes: 20 Aug 2020 |
Job Type: Permanent & Full-time |
Business Unit: US Secure Solutions |
Region / Division: North America |
Reference: G4S/TP/L3742188/194743

Job Introduction:

Hiring Now!

The world's leading private security organization, G4S, has an immediate job opportunity for an Administrative Support Specialist. As an Administrative Support Specialist, you will assist with issuing out badges, checking the access control service for accuracy and uniformity, inputting new hire information and vehicle information, and renewing badges. This position will assist with administering the parking policy in a consistent manner, issuing parking hang tags, temporary parking passes, parking citation notifications, and checking the access control service for accuracy and uniformity of parking and vehicle information.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

  • Major Medical, Dental and Vision
  • Paid vacation
  • 401K
  • Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

  • Critical Illness
  • Accident Insurance
  • Whole Life Insurance
  • Individual Short-Term Disability
  • Pre-Paid Legal Services
  • Identity Theft Services
  • Pet Insurance

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

  • RxCut Pharmacy Discount Program
  • Doctor on Demand
  • Qualsight LASIK Savings
  • Perks at Work: G4S Employee Discount Program
  • Alliant Credit Union
  • Purchasing Power
  • Active & Fit: G4S Fitness Center Membership
  • FinFit: Financial Wellness Program
  • DailyPay: Access your pay when you need it

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

#SAV


Role Responsibility:

Specific Duties and Essential Functions

  • Administer badging, passes, and visitor control procedures, including but not limited to vendor, visitor, customer, long term construction, special event and tour badges; ensure all corporate policies are adhered to as well as comply with all Americans with Disabilities Act (ADA) parking guidelines and with all Department of Defense regulations
  • Maintain and update employee information in access control service
  • Respond to parking exception requests in a timely manner and provide approvals that comply with policy; send parking exception requests that fall outside of policy to management for review and approval
  • Support other client sites with parking and vehicle registration questions
  • Maintain hang tag/decal inventory to ensure adequate supplies are readily available
  • Work with specialized software applications and reports, while maintaining the integrity and confidentiality of information; ensure all non-US Citizens have a completed Foreign National Employment Approval Request prior to issuing photo badge
  • Monitor the operation and maintenance of the access control, photo Id badge integrated security systems
  • Issue ramp passes and grant ramp badge swipe access
  • Manage a comprehensive filing system and appropriate documentation when issuing contractor
  • Conduct systems design research and submit recommendations; perform periodic system functionality testing
  • Maintain up-to-date working knowledge of department policies, procedures and best practices to assist in administering the Corporate parking and badging policies; work with facilities on parking projects and department moves.
  • Assist with the visitor request process.
  • Provide support off-site with badge printing


The Ideal Candidate:

Education, Licenses and Certifications Required

  • High school diploma or equivalent

Type and Length of Specific Experience Required

  • Must possess a minimum of one (1) year of experience in a corporate work environment
  • Work history must demonstrate each of the following:
    • Proficiency in Microsoft Office Suite; Excel, Word, Notes, and PowerPoint.
    • Experience with Microsoft Outlook
    • Experience with Adobe Acrobat
    • Effective communication skills.
    • High level organization and multitasking skills
    • Ability to handle multiple projects at a time

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Must not use illegal drugs. Must be able to pass a drug test with negative results (except when undergoing documented medical treatment).
  • Must submit to an extensive background check, including criminal history, personal references, employment and education verifications, and Department of Motor Vehicle and credit checks if applicable
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment:    Office, minimal to no exposure to extreme temperatures

Major activity:    Working on PC and using telephone/radio while sitting

Physical efforts to carry out job duties:    Standing, walking, and sitting. Minimal to no stooping or kneeling.


About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

G4S will consider qualified applications with criminal histories in a manner consistent with applicable federal, state, and local laws.

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://www.g4s.us/en/Contact-Us/Local-Offices


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