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Administrative Assistant Melbourne, Florida $16.82 - $16.82

Administrative Assistant

Location: Melbourne, Florida |
Salary: $16.82 - $16.82 |
Posted: 11 Oct 2019 |
Closes: 11 Nov 2019 |
Job Type: Permanent & Full-time |
Business Unit: US Secure Solutions |
Region / Division: North America |
Reference: G4S/TP/403400/172023

Job Introduction:

The world's leading private security organization, G4S, has an immediate job opportunity for an Administrative Assistant. As an Administrative Assistant, you will perform multiple functions from multiple resources while appropriately prioritizing assignments as needed, coordinate office services for departments, preparing reports, maintaining operating practices and maintaining data and records following guidelines and requirements.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

  • Major Medical, Dental and Vision
  • Paid vacation
  • 401K
  • Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

  • Critical Illness
  • Accident Insurance
  • Whole Life Insurance
  • Individual Short-Term Disability
  • Pre-Paid Legal Services
  • Identity Theft Services
  • Pet Insurance

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

  • RxCut Pharmacy Discount Program
  • Doctor on Demand
  • Qualsight LASIK Savings
  • Perks at Work: G4S Employee Discount Program
  • Alliant Credit Union
  • Purchasing Power
  • Active & Fit: G4S Fitness Center Membership
  • FinFit: Financial Wellness Program
  • DailyPay: Access your pay when you need it

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.


Role Responsibility:

Specific Duties and Essential Functions

  • Coordinate office services for department, including personnel, budget preparation and control, housekeeping, records control and special management studies
  • Maintain data and records following Record Retention guidelines and requirements, also ensuring compliance with Joint Commission
  • Makes recommendations on managerial methods in order to improve workflow, simplify reporting procedures or implement cost reductions
  • Maintains operating practices, such as recordkeeping systems, forms control, office layout, suggestion systems, personnel and budgetary requirements, and performance standards to create new systems or revise established procedures to maximize efficiency of operations
  • Coordinates collection and preparation of operating reports
  • Prepares reports including conclusions and recommendations for solutions of administrative problems
  • Act as department liaison with corporate offices


The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must possess a high school diploma or equivalent

Type and Length of Specific Experience Required

  • Minimum of 2 years of experience in an administrative support function

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • To qualify for this position you must have:
    • ​Demonstrated ability to work autonomously
    • Confidentiality and discretion of information is critical
    • Ability to solve practical problems and carry out responsibilities under general supervision
    • Strong knowledge of office operations (payroll, billing, payables and receivables)
    • Strong managerial skills
    • Working knowledge of card access, security and safety systems
    • Strong analytical skills needed to analyze complex data and develop reasonable analysis, appropriate conclusions and/ or innovative solutions
  • Subject to a drug screen to the extent permitted by law
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment:  Office; minimal to no exposure to extreme temperatures is expected

Major activity:  Working on a PC while sitting, speaking, and listening

Physical efforts to carry out job duties:  Limited, to include some standing, bending, limited stretching and reaching


About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://g4s.us/en/Contact-Us/Local-Offices


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