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Administrative Assistant Houston, Texas & $19.00

Administrative Assistant

Location: Houston, Texas |
Salary: $19.00 |
Posted: 18 Dec 2018 |
Closes: 18 Jan 2019 |
Job Type: Permanent & Full-time |
Business Unit: US Secure Solutions |
Region / Division: North America

Job Introduction:

PLEASE CLICK APPLY OR TEXT "JOBS" TO 561-660-9797 FROM YOUR SMARTPHONE!

The world's leading private security organization, G4S, has an immediate job opportunity for an Administrative Assistant. As an Administrative Assistant, you will perform all types of administrative of administrative duties. The duties will require a broad knowledge of department policies and procedures. The administrative assistant will provide support for all the security and administrative functions for G4S as it pertains to a high profile client.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

  • Major Medical, Dental and Vision
  • Paid vacation
  • 401K
  • Opportunities for additional training to aid in your professional development

 

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

  • Critical Illness
  • Accident Insurance
  • Whole Life Insurance
  • Individual Short-Term Disability
  • Pre-Paid Legal Services
  • Identity Theft Services
  • Pet Insurance

 

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

  • RxCut Pharmacy Discount Program
  • Doctor on Demand
  • Qualsight LASIK Savings
  • Perks at Work: G4S Employee Discount Program
  • Alliant Credit Union
  • Purchasing Power
  • Active & Fit: G4S Fitness Center Membership
  • FinFit: Financial Wellness Program
  • DailyPay: Access your pay when you need it

 

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.


Role Responsibility:

Specific Duties and Essential Functions

  • Perform clerical and administrative duties including typing, proofreading and editing documents, correspondence and reports for assigned department
  • Compose and initiate correspondence and memoranda
  • Enter date from various report sources into spreadsheets, verifies input and calculations
  • Assist manager in developing and preparing reports and presentation material
  • Maintain efficient filing system and ensure quick retrieval of requested documents
  • Screen telephone calls and visitors
  • Take accurate phone and verbal messages and ensure that messages are delivered in a timely manner
  • Maintain confidentiality on sensitive information or issues
  • Schedule and maintain calendar of appointments
  • Assist with departmental human resources functions (payroll and new hire orientation)
  • Provide daily rain gauge flow meter updates to HSE
  • Maintain time and attendance records for all security personnel
  • Support in building and maintaining schedules for all security personnel
  • Support in the order and delivery of uniforms and equipment
  • Maintain current rosters of contact information and security officers' license expiration dates
  • Maintain adequate office supplies for daily security operations
  • Maintains all training (security) and badging records


The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must posses a high school diploma or GED
  • Must possess a current and valid state drivers license
  • Must be able to obtain and maintain all required state security licenses

Type and Length of Specific Experience Required

  • Must possess two or more years of experience performing administrative duties in a security environment
  • Work history to include all of the following:
    • Strong interpersonal skills for inter-departmental and customer interaction
    • Above average verbal and written communication skills, with a good vocabulary, good grammatical skills and attention to detail
    • Computer skills including proficiency with Microsoft Office (Word, Excel, PowerPoint)
    • Ability to use advanced department-specific software packages (Labor Scheduling)
    • Must have the ability to handle many diverse tasks simultaneously and be able to work effectively with interruptions
    • Demonstrate ability to handle confidential or sensitive information or issues

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Subject to a drug screen to the extent permitted by law
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment: Office; minimal to no exposure to extreme temperatures is expected

Major activity: Working on PC and using telephone/radio while sitting

Physical efforts to carry out job duties: Limited, to include some standing, bending, limited stretching and reaching.


About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://www.g4s.us/en/Contact-Us/Local-Offices


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