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Administrative Assistant Jupiter, FL Competitive

Administrative Assistant

Location: Jupiter, FL |
Salary: Competitive |
Posted: 10 Dec 2018 |
Closes: 25 Jan 2019 |
Job Type: Permanent & Full-time |
Business Unit: US Secure Solutions |
Region / Division: North America |
Reference: G4S/TP/710250/137063

Job Introduction:

The world's leading private security organization, G4S, has an immediate job opportunity for a CRS Administrative Assistant. As an Administrative Assistant, you will be responsible for administrative support to the Executive Vice President and Directors, for Corporate Risk Services. Responsibilities include credentialing of global vendors, submitting travel requests, obtaining logins and ordering equipment for new employees, hosting conference calls, monitoring email for notification of changes to ongoing events with the Directors, assisting with SalesForce entries and management, formatting and reviewing presentations, reports and documents. Other duties include providing basic support services for the Field Directors, scanning and filing, overseeing catering for meetings, and provide support service to the Business Development & Administrative Director. Other duties may include:

  • Prepare accurate communication via email to employees, Directors, and vendors
  • Assist with shared drive
  • Assist with staffing as needed
  • All other duties assigned

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

  • Major Medical, Dental and Vision
  • Paid vacation
  • 401K
  • Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

  • Critical Illness
  • Accident Insurance
  • Whole Life Insurance
  • Individual Short-Term Disability
  • Pre-Paid Legal Services
  • Identity Theft Services
  • Pet Insurance

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

  • RxCut Pharmacy Discount Program
  • Doctor on Demand
  • Qualsight LASIK Savings
  • Perks at Work: G4S Employee Discount Program
  • Alliant Credit Union
  • Purchasing Power
  • Active & Fit: G4S Fitness Center Membership
  • FinFit: Financial Wellness Program
  • DailyPay: Access your pay when you need it

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.


Role Responsibility:

Specific Duties and Essential Functions

 

  • Identify and communicate daily all actionable items in email in order to support business development activities and provide necessary support to the Field Directors to assist with delivery of client needs
  • Prepare accurate communication via email to employees, Directors, clients, and vendors
  • Establish relationships with internal and external partners to assist clients and Field Directors to closely manage billable projects to ensure monthly expenses and revenue match
  • Manage and request Purchase Orders for vendors
  • Prepare accurate communication via email to employees, Directors, clients, and vendors
  • Assist with maintenance of documents in the shared team drive
  • Ability to assist with administrative, billing or operational duties as needed

 


The Ideal Candidate:

Education, Licenses and Certifications Required

  • Must possess one or more of the following:
    • Associate’s degree in fields such as, criminology, criminal justice, political science, international studies, national security, business, accounting, finance or any other related field
    • Minimum of 3 years of relevant military, government, security industry or corporate experience

Skills Required

  • Proficient computer skills including Microsoft Office
  • Effective oral and written communication skills
  • Active listening skills
  • Ability to assess and evaluate situations effectively
  • Ability to identify critical issues quickly and accurately
  • Attention to detail

Other

  • Must be at least 18 years old or the minimum age required by the state, if higher
  • Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
  • Must possess each of the following:
  • Must possess one or more of the following:
    • Superior written and verbal communication skills in English
    • Strong PC and Microsoft Office skills
    • Knowledge of PeopleSoft, QuickBooks and Sales Force
    • Ability to work independently while also being a team player
    • Strong interpersonal skills
    • Ease with written and verbal communication
    • Strong attention to detail with accuracy
    • Strong analytical skills
    • Possess a highly polished and professional demeanor
    • Superior customer service skills
  • Subject to a drug screen to the extent permitted by law
  • Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment:  Indoor; minimal to no exposure to extreme temperatures is expected

Major activity:  Sitting, speaking, listening, observing; computer and telephone use

Physical efforts to carry out job duties:  Sitting. Minimal to no stooping or kneeling.


About the Company:

EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://g4s.us/en/Contact-Us/Local-Offices


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