SOFT SERVICES ADMINISTRATOR

SOFT SERVICES ADMINISTRATOR 

Salary: £27,322.93 per annum

Working Hours: Permanent, Full Time, 40 hours per week, Monday to Friday

Location:  Churchill Hospital, Oxford, OX3 7LE

G4S Facilities Management is looking for a reliable Soft Services Administrator to be the administrative heart of our team at Churchill Hospital. You will be the essential link between our Domestic, Portering, and Catering departments, ensuring everything runs like clockwork.

Working closely with the Heads of Services, Health & Safety, and our Performance Manager, you will keep the records and systems up to date that allow our frontline teams to succeed. If you are organised, enjoy helping others, and want a stable Monday-to-Friday role where your support truly matters, we want to hear from you</p>

Core Responsibilities :

• Team Support & Coordination: Act as the administrative hub for the Domestic, Portering, and Catering teams, providing high-level administration support to Service Heads and Performance Managers.</p>

• Compliance & Safety Management: Maintain vital records including Health & Safety documents, COSHH folders, and the staff Training Matrix to ensure the site remains safe and compliant.</p>

• Operational Systems: Manage daily tasks on the CAFM system, track service failures, and close down audit rectifications to maintain high star ratings across hospital wards.

• Financial Administration: Oversee the end-to-end Purchase Order process from raising orders to verifying deliveries to ensure seamless invoicing and stock management.

• Data & Reporting: Collate and distribute accurate reports, meeting minutes, and briefing papers that allow the leadership team to make informed operational decisions.</p>

• Logistics & Personnel: Coordinate staff uniforms and PPE distribution, conduct weekly stock takes, and support the recruitment process by preparing formal HR packs.</p>

• Meeting Management: Schedule and assist in the preparation for training sessions and meetings, ensuring all agendas and presentation materials are ready

Essential Criteria:

• A Professional Communicator: You have a proven ability to engage with customers and consumers, maintaining high service standards in every interaction.

• A Relationship Builder: You are capable of building rapport across diverse teams and communicating clearly with both onsite staff and external suppliers.

• A Dedicated Team Player: You contribute to a positive working environment and enjoy supporting your colleagues to achieve collective goals.

• Attention to Detail: You have an excellent ability to follow complex instructions and technical procedures accurately to ensure we stay compliant.

• Highly Organised: You can manage competing priorities from purchase orders to training records without compromising on quality

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through WeCare, to RAC cover and so much more, including the below;

• 25 days holiday plus bank holidays.

• Progression, training and development catered to you.

• Refer A Friend incentives. 

• Company pension scheme with employer contributions.

• G4S Life Assurance Scheme.

• Subsidised healthcare plan.

• Charity work- Match-IT and Payroll Giving.

• Confidential Counselling Services.

• 24/7 support specialising in health and medical. 

• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S is the International business of Allied Universal, the world’s leading security and facility services provider and trusted partner to more than 400 of the Fortune 500. Allied Universal delivers unparalleled customer relationships, innovative solutions, cutting-edge smart technologies and tailored services that enable clients to focus on their core businesses. With operations in over 100 countries and territories, Allied Universal is the third largest private employer in North America and seventh in the world. Annual revenue is approximately $23 billion. There is no greater purpose and responsibility than serving and helping to safeguard customers, communities and people. For more information, visit g4s.com.   In the UK, the company has an extensive network of offices and more than 31,000 employees

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