Assistant Manager, Recruitment

Position Title: Assistant Manager, Recruitment (MS)

Department: Training School

Work Location: Training School, Dhaka

 Relationships of the Position

 Reporting Line Manager: Deputy Manager, Training School (In-Charge)

Job Summary (Objective):

This role supports recruitment and training activities in line with G4S policies, including candidate screening, documentation, appointment and posting, training coordination, record management, and branch coordination, ensuring all activities are completed accurately on time and 100% compliance with HR core standard specific to screening and vetting.

Duties and Responsibilities:

Recruitment & Candidate Management

· Conduct recruitment activities in accordance with G4S policies, procedures, and recruitment standards.

· Conduct one-to-one interviews with candidates as required.

·         Support candidate sourcing and collaborate with relevant stakeholders to develop new sources of candidates.

·         Verify candidate data entry, certificates, identification, and other required documents.

·         Provide temporary ID cards to newly recruited employees as per procedure.

·         Collect payment for uniform items from recruits and deposit the amount with the Accounts Department.

·         Check and verify documents required for opening employee bank accounts.

·         Prepare recruitment reports and circulate them to HR and relevant branches.

Complete all recruitment-related activities for the Recruitment Branch within the required timeline.

Appointment, Posting & Branch Coordination

·   Prepare appointment letters and offer letters for DTS and CTS positions.

·  Collect clock numbers and verify posting orders before deployment to branches.

·  Coordinate with branches regarding recruitment, documentation, posting, and deployment requirements.

·   Ensure all employee files and required documents are complete and submitted to Head Office within the prescribed timeline.

Training Support

·         Support the planning and administration of recruitment and training activities.

·         Conduct classes for regular batches and AAO training programs as assigned.

·         Prepare seminar/training rooms for meetings, training sessions, and other departmental activities.

·  Ensure recruitment and training activities at the branch level are completed accurately and on time.

Documentation, Compliance & Audit

·  Check, organize, and maintain all recruitment-related files and documents.

·  Prepare and maintain auditable recruitment and training documents in accordance with HR instructions.

·  Preserve recruitment branch records systematically for future reference and audit purposes.

·  Ensure proper documentation and 100% compliance with company policies and procedures and HR core standard specific to screening and vetting.

Administrative & Coordination Responsibilities

·  Provide administrative support to the Recruitment & Training Team.

·  Maintain adequate stocks of printing and other recruitment-related materials.

·  Prepare and submit requisitions to the Supply Chain Management (SCM) Department and follow up to obtain required items.

· Coordinate with HR, Accounts, SCM, branches, and other relevant departments to ensure smooth execution of recruitment and training activities.

· Perform other recruitment, training, and administrative duties assigned by management.

Educational Qualification & Competencies Required:

 ·         Bachelor’s degree in Human Resources, Business Administration, Management, or a related discipline.

·  Additional HR/recruitment-related training or certification will be an advantage.

·   Experience in recruitment, HR administration, training coordination, or a similar role is preferred.

·  Good understanding of recruitment and HR administrative processes.

· Strong documentation and record-keeping skills.

·  Good communication and interpersonal skills.

·  Ability to conduct candidate interviews and interact professionally with recruits.

· Good coordination and follow-up skills.

· Proficiency in MS Office and basic data-entry activities.

·  Strong attention to detail and accuracy.

· Ability to work under deadlines and manage multiple tasks.

· Ability to maintain confidentiality of employee and recruitment information.