FACILITIES ADMINISTRATOR

FACILITIES ADMINISTRATOR (Fixed Term Contract)

Salary: £28,800 (pro rata £14,400)

Working Hours: Full-Time, Fixed Term Contract (6 months), 40 hours per week, Monday - Friday between 9am and 5:30pm 

Location: Thomas Tallis School, London, SE3 9PX

We are looking for a Facilities Administrator to join G4S Facilities Management on a 6-month fixed-term contract. Based at Thomas Tallis School in London, this pivotal role will provide high-quality administrative support across our broader Greenwich portfolio.

Core Responsibilities

• Provide crucial support to Help Desk operations during critical staffing periods, as part of our contingency plan.

• Maintain central office systems, ensuring all records are accurate and align with company procedures.

• Develop a strong understanding of contractual requirements and site operational needs.

• Support payroll and scheduling through the consolidation, management, and reporting using Kronos/Pretium.

• Deliver comprehensive administrative support across the Tower Hamlets and Greenwich contracts.

• Manage purchase orders, receipting, and invoicing using Ariba/SAP.

• Administer weekly agency cover in collaboration with operational teams.

• Assist and deputise for the Payroll/Office Manager as needed.

• Handle general office administration, including drafting correspondence, managing the filing system, booking meetings, ordering uniforms and PPE, and arranging parking permits

To be successful in this role we are looking for someone who:

• Is highly proficient in IT systems, including Google Suite. While knowledge of CAFM systems, SAP, and Ariba is a plus, it's not essential as full training will be provided.

• Is highly organised and effective at managing your workload to meet diverse deadlines for managers and the wider team.

• Who demonstrates a flexible approach to work and is a strong team player.

• Proven experience in an administrative role is essential

• Has experience in collaborating effectively with individuals at all levels.

You will be valued and supported, and provided with first class training and competitive benefits.

Benefits

While working for G4S, you are entitled to a number of benefits and offers from G4S partners and other organisations, from employee assistance provided through SPARK, to RAC cover and so much more, including the below;

• Progression, training and development catered to you

• Charity Work - 1 Volunteering day 

• Uniform Provided

• Annual leave entitlement – 25 days plus bank holidays ( Pro Rata)

• Charity work- Match-IT and Payroll Giving

• Refer A Friend incentives 

• Company pension scheme with employer contributions.

• G4S Life Assurance Scheme.

• Subsidised healthcare plan.

• Confidential Counselling Services

• 24/7 support specialising in health and medical 

• Discounts on high street shops and brands including several leading high street brands, retailers and travel suppliers.

G4S is the International business of Allied Universal, the world’s leading security and facility services provider and trusted partner to more than 400 of the Fortune 500. Allied Universal delivers unparalleled customer relationships, innovative solutions, cutting-edge smart technologies and tailored services that enable clients to focus on their core businesses. With operations in over 100 countries and territories, Allied Universal is the third largest private employer in North America and seventh in the world. Annual revenue is approximately $23 billion. There is no greater purpose and responsibility than serving and helping to safeguard customers, communities and people. For more information, visit g4s.com.   In the UK, the company has an extensive network of offices and more than 31,000 employees.

#LI-RG1