Regional Facilities Coordinator

Main Purpose of Position

Reporting to the General Manager, the HR Officer is responsible for the efficient and accurate management of disciplinary matters and well as recruitment services within the region, in compliance with legislation and company policies and procedures

Effective Performance of the Industrial Relations Function

• Responsible for all disciplinary processes conducted in the region, ensuring compliance with the company’s code of conduct and procedures

• To effectively preside over all disciplinary hearings within the region and ensure that all matters are dealt with consistently and that the guidelines as set out in the company disciplinary procedure is applied

• Competent representation of the company in labour disputes referred to the DDPR 

• Ensuring that line management is kept informed of changes to the interpretation and application of disciplinary procedures necessitated by DDPR and labour court decisions.

• Provision of IR training to line management

• Line management compliance with disciplinary procedures  and practices

• Competent representation of the region in administrative dealings with trade unions

• The provision of appropriate and competent advice and assistance to line management and staff.

• Maintain accurate disciplinary dockets and records of proceedings

• Liaise with GM: HR over matters requiring input and guidance

• Effectively manage diary and calendar to meet SLA timeframes

• Ensure line management are aware of the company policies and procedures

• Compile reports  on statistics and trends for Management

• Keep an active case register (DDPR, discipline and Labour Court)

Effective Resourcing of Staff 

• Regular meetings with regional management to ascertain recruitment needs with a focus on the approved headcounts

• Adherence to company policy wrt the approval of requisition and movement forms in conjunction with regional HR

• Effective and efficient recruitment of all E2 Upper and below roles in line with G4S minimum standards.

• Effective recruitment planning

• Liaison with DOL and Community centres in relation to recruitment and career opportunities with G4S

• Work within agreed time frame to ensure recruitment needs meet as feasible

• Building of pipelines for critical identified roles

• Formulate advertisements and distribution thereof through effective channels

• Pre-screening of applicants in line with relevant role requirements

• Conduct interviews where applicable

• Conduct panel interviews with line management

• Facilitation of the vetting and screening process and procedure in assistance with regional HR administrators and clerks

• Employment in accordance with remuneration policy

• The provision of appropriate and competent advice and assistance to line management and staff.

• Ensure line management are aware of the company policies and procedures

• Compile reports  on statistics and trends for Management

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the departmental safety plans for each year.

• Participate in safety forums created by company for example safety meetings and safety talks

• Report all safety incidents to the relevant people

• Discuss all safety incidents

• Follow-up on any activities assigned through safety meeting/committee/representative/management

• Attend safety education and refresher programmes

• Comply with safety policies and procedures at workplace

• Distribute safety information as and when required

Minimum Requirements and Experience

• B.A. HRM, Psychology or Industrial Relations

•  And Post Graduate Diploma in Labour Law ( Conciliation & Arbitration) 

• Valid Drivers licence

• • Minimum of 5 years’ experience as HR practitioner with specific reference to industrial relations

  • Experience within a blue collar, labour management environment advantageous

  • Sound recruitment experience

  • IR background necessary

  • Security or Similar Industry