Procurement Officer

RESPONSIBILITIES

Sourcing of quality suppliers for products and services

• Determine sources of supply, obtain inquiries, evaluate them and perform analysis to make decisions.
• Follow Bidding, Tender, or quotation processes to identify suitable suppliers.
• Negotiate with suppliers for discounts, deliveries, payments etc.
• Present cost comparisons for management’s approval.
• Maintain purchasing standards through effective checks, controls and monitoring of all procedures.
• Ensure timeous sourcing, ordering, expediting and delivery of goods and services purchased.
• Source potential suppliers through the evaluation process.
• Stay up to date on industry trends and new products
• Conduct market research to identify pricing trends

Creating purchase orders

• Review all purchase requisitions to determine whether the order meets purchasing criteria (Authorization, quantities, approvals) etc
• Liaise with various departments to understand the characteristics and specifications of materials needed.
• Create purchase orders in accordance with the system procedures.
• Ensure purchase price has been confirmed before order is released.
• Ensure all supporting information / documents are available and recorded for reference.
• Assist regional staff with guidelines for decentralized purchasing.
• Follow-up with suppliers to confirm or change orders.
• Ensure accuracy of information on purchase orders

Expediting of purchase orders

• Track orders and ensure timely delivery of goods and services.
• Check quality of deliverables and ensure goods and services respect contractual agreements.
• Keep the requestor informed on delivery of orders.
• Maintain and update back orders reporting.
• Prepare appropriate purchasing reports (i.e. monthly etc.)

Supplier Management

• Maintain and update pricing schedules.
• Evaluate suppliers performance.
• Provide feedback on supplier non-conformance.
• Build and maintain long term relationships with vendors and suppliers.
• Hold meetings with suppliers.
• Ensure that G4S is not exposed to any non-performance risk, supply delay risk, credit risks and public liability risks attached to possible suppliers.
• Maintain and update supplier database (list of approved suppliers, qualifications, delivery time, discounts etc)
• Organize and maintain record keeping systems.
• Responsible for the movement of domestic and international goods in compliance with local and international laws