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HR Business Systems Specialist

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Job Reference: G17/160
Number of Positions: 1
Job Category: Human Resources/Health and Safety
Contract Type: Full Time
Salary: £23,000 per annum
Location: Nettleham, Lincoln
G4S Region: UK & Ireland
Country:United Kingdom

G4S Business Unit:
Closing Date: January 14, 2018

Job Introduction:

In 2012 G4S and Lincolnshire Police formed a Strategic Partnership and we are now currently looking for individuals who are interested in joining us as a HR Business Systems Specialist.

This is a full time position for 40 hours per week. The post is based at Lincolnshire Police Headquarters, Nettleham. The benefits of working from this location include; free car parking and 24 hours use of a free gym.

The ideal candidate will be required to provide an effective systems function to G4S and client organisations, by ensuring the effective service delivery of HR business systems through their development and maintenance.

Interviews are anticipated to take place in the week commencing 29th January 2018.

Role Responsibility:

  • Provide a contact point for specialist advice in the use of HR systems, including ORIGIN, t-Police and Crown DMS.
  • Be responsible for the accuracy, consistency and quality of the data held on the systems and challenge any deviation from it.
  • Be responsible for the day-to-day management of the systems; including maintenance of user roles, access rights, configuration and regular audits of data input; ensuring system integrity and compliance with the relevant policies.
  • Maintain a library of reports, ensuring that they are updated and reflect any changes in policy and practice. Develop new reports where required and ensure that accurate management information is provided in relation to business service requirements.
  • Arrange and carry out site visits and business road shows as required, in order to offer assistance, advice and guidance and identify further training needs for users of the systems.
  • Provide data for management and reports as required, including the HMIC returns and requirements for audits.
  • Prepare and maintain systems protocols and documentation; develop, monitor and review business processes linked to the systems.
  • Ensure the maximum benefits are realised through the use of HR systems, playing an active involvement in business solution development through the liaison with system owners, data quality monitoring and feedback, and making suggestions for improvements.
  • Manage the implementation of upgrades/ interfaces, maintenance and on-going development of the systems. Liaise with IT and third party suppliers to ensure that upgrades are tested and piloted to support a timely and effective implementation.
  • Ensure data links between the systems and third party supplier interfaces operate in a smooth and efficient manner.  Liaise with IT and third party suppliers to report faults, initiate fault resolution procedures and give regular updates on progress to Users.
  • Participate and attend regional, national and local User Groups, and liaise with the appropriate regulatory bodies to ensure consistency of approach, best practice and shared knowledge, to contribute to the future development of the systems.
  • Work closely with the Payroll Department to provide timely information, in accordance with Payroll deadlines. 

The Ideal Candidate:

Key Competencies

  • Understanding the organisational environment
  • Dealing with changing circumstances
  • Dealing with complexity
  • Supporting and working with others
  • Delivering great customer service
  • Sharing and co-operating

Essential Skills and Knowledge

  • Proven experience of working on computer systems
  • Experience of working in a fast paced and changing environment
  • Proven experience of producing standard and bespoke reports
  • Proven experience of database interrogation to provide management information
  • Excellent written and verbal communication skills
  • Outstanding customer service skills and a dedication to the customer service experience
  • Attention to detail, with the ability to collate, analyse and evaluate data to present accurate information
  • Ability to demonstrate problem solving skills and offer solutions
  • Proven ability to develop strong working relationships with members of staff
  • Ability to negotiate and diplomatically influence others including the promotion of good practice
  • Displays motivation and perseverance
  • Able to use own initiative; be self-motivated and work unsupervised

Desirable Skills and Knowledge

  • Experience of working within a Police Force or similar organisation.
  • Experience of creating and using DMS rostering and reporting tools and producing non-technical guidance and / or procedures
  • Experience of using Police Force systems or Oracle based applications
  • Knowledge of Data Protection Act and Freedom of Information Act
  • Knowledge of police working environment

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Please Note: The application deadline for this job has now passed.


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