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HR Administrator

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Job Reference: 2049
Number of Positions: 1
Job Category: Human Resources/Health and Safety
Contract Type: Full Time
Salary: £16,000 - £17,000
Location: Stockton-on-Tees
G4S Region: UK & Ireland
Country:United Kingdom


G4S Business Unit:
Closing Date: January 14, 2018
Package Description: 25 days annual leave plus 8 bank holidays. Contributory pension scheme offered

Job Introduction:

An exciting opportunity has arisen for an HR Administrator in our HR Shared Services team, based in our Stockton-on-tees office.

This is a permanent position that will report into the HR Manager, with a focus on supporting routine HR transactional activity, providing an accurate, efficient and consistent administrative function.

This role will ensure all integrity with the system data and being flexible and adaptable to all elements of the employee lifecycle. It will involve mainly administration activities including interacting with external stakeholders.

This vacancy requires a good attention to detail, is very fast paced, and requires working within strict SLA agreed timeframes.

About G4S

G4S, the leading global security and outsourcing group, specialises in outsourcing of business processes in sectors where security and safety risks are considered a strategic threat. G4S is the largest employer quoted on the London Stock Exchange and has a secondary stock exchange listing in Copenhagen. G4S has operations in more than 120 countries and over 620,000 employees.

Role Responsibility:

  • Supporting with the issuing of all contractual data to management and administration employees including amendments, offer letters, grading, car allowances and contract generation for new starters and processing for leavers under the direction of the HR Manager.
  • Effective management & work allocation from the HR Shared Services mailbox, ensuring a prompt accurate response is provided within 48 hours.
  • Handling and administering all elements of Subject Access Requests, obtaining advice where needed on complex cases.
  • Taking instructions from HR Coordinators where needed on activities that require support.
  • Updating of contractual terms on IT systems including amendments to hours and contractual terms.
  • Generation of all front line contractual changes and amendments, ensuring compliance with WTD and calculating amended holiday entitlements, ensuring all documentation & systems are updated and accurate.
  • Creation of Purchase Orders & ordering of stationary for the wider HR community and ensuring payments are chased when delays impact the running of the HRSSC.
  • Generating and producing employment references for previous employees and casual workers.
  • Supporting of central mailboxes, responding to enquires and issues raised by management and administration employees, ensuring an appropriate and suitable solution to the issue raised within allocated SLA timeframes, escalating to the appropriate manager or HRBP if required.
  • Updating of all eligible Right to Work documentation, including updating of dates and renewals along with monitoring of RTW compliance.
  • Supporting with all aspects of HR Systems & Intranet, including uploading of policy updates  under direction of HR Advisory team & HR Manager.
  • Supporting the Workforce Deployment team with creating ID cards where needed.
  • Achieving and scanning all post-employment contractual documentation onto P files for archiving when required, assisting with references and SARS when required.

The Ideal Candidate:

Essential Requirements:

  • Strong HR administration skills, previously gained in a fast paced environment.
  • Previous experience working in a customer service/service focused environment.
  • Exceptional eye for detail and accuracy with a double check mentality.
  • Proficient in MS Excel.
  • Excellent written & verbal communication skills, dealing with employees and managers.
  • Good understanding of HR administrative practices including contract generation.
  • A creative “can do” attitude, keen to challenge the “status quo".
  • Checkable 5 year work history or evidence to support any period of self employment, unemployment or time spent in full time education during the last 5 years

Preference will be given to candidates who also meet the following ideal requirements:

  • CIPD or CIPP qualification.
  • Previous experience in working in a HR Shared Service.
  • Previous experience of creating and developing HR processes within a HR administration background.

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Please Note: The application deadline for this job has now passed.

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