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Facilities Management Contract Administration Manager

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Job Reference: G4S/US/4005
Number of Positions: 1
Contract Type: Full Time
Salary: £25,000 - £30,000
Location: London Victoria, Southside with travel to other sites
G4S Region: UK & Ireland
Country:United Kingdom


G4S Business Unit:
Closing Date: May 31, 2017
Package Description: 5 weeks annual leave, contributory pension, Life assurance

Job Introduction:

We are currently recruiting for a Facilities Management Contract Administration Manager based in London. The role will be based in London Victoria Southside but will involve regular travel to East London and occasional travel to Oxford. 

G4S Facilities Management improves the lives of thousands of people across the UK, Ireland and the Channel Islands, by creating productive, safe and smooth working environments. At G4S we are used to working in critical and secure environments. Our expertise in sectors such as defence, prisons, courts and hospitals is second to none. This expertise also reassures our clients in education, banking and utilities, where they welcome our extra vigilance when maintaining and operating their buildings.

G4S have been established for over 100 years, operate in 120 countries, globally and employ 640K people. The opportunities for development and growth within such a vast company are extraordinary.

Role Responsibility:

Reporting to the Managing Director PFI the main responsibilities will include:

  • Producing confident and sensitive documents, in a timely manner consistent with company and department standards
  • Creating and maintaining manual and computer records and files
  • Receiving, assessing and directing incoming mail where appropriate
  • Scheduling appointments, co-ordinating complex travel, arranging accommodation and producing itineraries that optimise use of Director’s time
  • Composing and typing letters as directed by the manager
  • Contract improvement
  • Health and Safety reporting
  • Undertaking a variety of special projects involving internal and external research
  • Circulating meeting agenda’s as well as taking minutes during meetings
  • Travelling occasionally to other offices/contract sites

The Ideal Candidate:

The ideal candidate will have:

  • A relevant secretarial/administrative qualification
  • Experience working in a Facilities Management organisation
  • Diary management experience
  • Meeting, event and travel planning experience
  • Good organisation and planning skills
  • Ability to work in a confidential manner
  • Analytical skills
  • An awareness of H&S in Facilities Management

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Please Note: The application deadline for this job has now passed.

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